Office of the City Clerk

Kevin C. Christenson, City Clerk City Centre 77 James Street North, Suite 220 Hamilton, Ontario, Canada  L8R 2K3 Telephone: (905) 546-CITY (546-2489) Fax: (905) 546-2095 Email: clerk@hamilton.ca

Role of the Office of the City Clerk

The Office of the City Clerk is responsible for a variety of corporate, administrative and legislative functions putting it in continual contact with all municipal departments, elected officials, other levels of government and the general public.

The City of Hamilton's Office of the City Clerk is responsible for the following services:

• Provides legislative support to Committee and Council
• Provides legislative support to Sub-Committees and Volunteer Committees that report to Council
• Voluntary Lobbyist Registry
• Records Council and Committee proceedings and maintaining the official records of the City of Hamilton (by-laws, agendas, minutes, and agreements)
• Coordinates all requests received under the Municipal Freedom of Information and Protection of Privacy Act
• Administers the Provincial Offences Court (POA)  Provincial Offences Forms
• Information about Birth Registration
• Registers deaths
• Issues marriage licences
• Coordinates the conduct of municipal elections every four years
• Serves as a general information office with respect to a broad range of inquiries from the public
• Processes official correspondence to and from Council
• Internal print and mail services

Clerk's Hot Topics

• Accountability and Transparency Policy (approved by Council Dec 12 2007)
• By-law No. 08-154 To Establish the Office of Integrity Commissioner 
                              (includes application process and form)

• By-law No 09-155  Amendment to By-law 08-154 being a By-law to Establish the Office of the Integrity Commissioner

• Appointment of Integrity Commissioner (December 9, 2009 Council)