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City of Hamilton
How to Apply for a Special Event
The Culture Division of the Community Services Department is a liaison to various event organizations. Planning and organizing assistance is provided to any community group, business, agency or citizen planning a special event on city owned lands (i.e.: park or road allowance).
The Special Events Unit links the event organizer with City Departments, a key to ensuring a successful special event. The process begins with the Special Event Application and continues through to the day of the event.
"One Stop Shopping" for the event organizer is available from the Special Event Advisory Team (S.E.A.T). This Team is composed of City staff who work together providing guidelines for special events that meet the policy requirements of the City. S.E.A.T. makes recommendations regarding guidelines for the special event to various City departments. These recommendations are forwarded to City Council for final approval of special events.
S.E.A.T. includes representation from:
- Special Events Unit
- Public Works –
- HSR
- Traffic Operations
- Operations & Maintenance
- Waste Management
- Capital Planning & Implementation
- Hamilton Police Service
- Public Health
- Licensing / Noise / Bylaw / Parking
- Emergency Medical Services
- Electrical Safety Authority
- Film
- Fire
User fees from various departments for services will be applicable.
A meeting of the event organizer with S.E.A.T. may be necessary depending on the complexity of the proposal, and will provide "one stop" information for staging the event. The City of Hamilton has a grants program available - please see Special Events - Community Partnership Program - Grant Application.
For information:
Marie MacEachern
Events Coordinator
City of Hamilton, Culture Division
77 James Street North, Ste 305
Hamilton, ON L8R 2K3
Phone: (905) 546-2424 x2747
Fax: (905) 540-5511
Marie.MacEachern@hamilton.ca
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