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City of Hamilton – Human Resources

Summer Student Employment Opportunities - General Questions and Answers                          

 GENERAL QUESTIONS AND ANSWERS

1)    How will I know if my resume/questionnaire has been successfully submitted?

2)    I am having problems filling in the online application and questionnaire, who can I contact?

3)    How do I make a change to my resume that I have already submitted?

4)    What if I miss the deadline for applications?

5)    How will I know if I am being considered?

6)    What is the status of my application and when will I be notified?

7)    How many summer student positions do you hire for?

8)    When will these positions become available?

9)    When will the interviews take place and will I be notified regardless?

10)    How will I be notified if I have qualified for interview?

11)    Is a waiting list created for each job category? How can I be placed on this list?

12)    Can I choose the location where I want to work?

13)    What will I need with regards to payroll sign up if I am hired with the City of Hamilton?

14)    Will I be able to take vacation time off during my summer student term with the City of Hamilton?

15)    I held a summer student position last summer and would like to transfer to another job category.
         Can I simply transfer or do I have to apply as a new student?

16)    What is a reference? Do I need to provide references for a summer student position?

17)    Can my relative who currently works for the City of Hamilton, or my Councillor help me to attain a summer student position?

18)    As a foreign student, am I eligible to apply for a summer student position?

19)    Are there seasonal opportunities available and when would I be able to apply for such positions?

1)    How will I know if my resume/questionnaire has been successfully submitted?

Providing you have a valid e-mail address, once your completed questionnaire (ensuring all questions have been answered) and resume have been submitted correctly, you will receive a confirmation e-mail advising that your submission was successful.

2)    I am having problems filling in the online application and questionnaire, who can I contact?

For technical questions, please submit your questions using eServices Contact Us Form which can be accessed via this link: FAQs About Applying Online.

3)    How do I make a change to my resume that I have already submitted?

If you want to update your online resume, you must re-apply to the same position completing the questionnaire in full again (all questions) and at that time, attaching or uploading your edited resume. We suggest that prior to starting the application process you ensure your resume is up-to-date with all pertinent information outlining your skills and qualifications in detail. Once the competition has closed further changes to your resume or on-line application will not be permitted nor will hard copies be accepted.

4)    What if I miss the deadline for applications?

To be considered for these summer student opportunities you must submit a completed questionnaire and attach a resume on or before January 30, 2015. If we are unable to find a suitable candidate from our inventory of students collected through this recruitment, we will then post the vacant opportunity at a later date on our website.

5)    How will I know if I am being considered?

If you are in a directly related course of study and you meet the requirements of the position, you will be invited for an interview. Where we have an abundance of equally qualified applicants, we will consider the date of application as criteria for selection.

6)    What is the status of my application and when will I be notified?

Due to the anticipated high volume of resumes, we will not be able to give status updates on individual applications. Also, only those students being considered for an interview will be contacted.

The application process review will commence upon the official closing date of January 30th, 2015.

7)    How many summer student positions do you hire for?

The hiring of summer students is dependent on individual department budget approval and dictates the number of vacancies. In 2014, approximately 633 summer students were hired and out of the 633 positions, approximately 279 positions were filled with new hires.

8)    When will these positions become available?

Positions in each category are subject to budget availability with some opportunities being identified early and some opportunities becoming available after April. The duration of the various positions may vary from 8 weeks to 16 weeks.

9)    When will the interviews take place and will I be notified regardless?

Interviews may commence as early as mid-February and continue through to early June. Due to the high volume of resumes that will be received, only those being considered for interview will be contacted.

10)    How will I be notified if I have qualified for interview?

An e-mail will be generated to you with pertinent information with regards to tentative dates and times for interview. You will be given a contact name and number in which you will be responsible in contacting via telephone to confirm your time and date. A time of submission deadline will be noted on the e-mail.

11)    Is a waiting list created for each job category? How can I be placed on this list?

If the position requires a large amount of hires, the department will then create this list from those candidates that have passed the interview and the successful candidates will be placed on this list according to score (ranking highest to lowest). This list will remain in effect for the entire 2015 summer season. Please note, not everyone on the list is guaranteed a position and each hiring division will make the decision as to whether a waiting list will be created.

12)    Can I choose the location where I want to work?

It is usual for the department to give consideration to where you live when determining which location you will work from, however, there is no guarantee that you will be working from the location of your choice. *Note: You may be relocated to another location within the division at anytime through out your summer work-term to accommodate workforce needs.

13)    
What will I need with regards to payroll sign up if I am hired with the City of Hamilton.

If you are hired as a summer student, you will need the following information at time of hire:

14)    Will I be able to take vacation time off during my summer student term with the City of Hamilton?

The hiring departments utilize summer students to cover vacation relief for full time employees. Any request for time off during your summer student term with the City of Hamilton will have to be approved by the hiring manager of the division you will be working with, and it will be at their discretion as to whether the vacation request can be granted.

15)    I held a summer student position last summer and would like to transfer to another job category.   Can I simply transfer or do I have to apply as a new student?

As transfers requests are not accepted for summer student positions, we ask that if you are interested in applying to another summer student position offered within another category, you will need to apply to the category that interests you and complete the questionnaire in full and attach the required documentation.

16)    What is a reference? Do I need to provide references for a summer student position?

A reference is an appropriate person who can vouch for your work ethic and past experience. An appropriate reference is someone for whom you worked for in the past (a direct boss). If you do not have an extensive work record, you can consider using a teacher or leader in a volunteer group which you have worked for.

You may be asked to provide contact information for three (3) references and the decision to conduct reference checks will be at the discretion of the hiring department.

17)    Can my relative who currently works for the City of Hamilton, or my Councillor help me to attain a summer student position?

Elected officials, appointed officers or employees of the City are prohibited from influencing the hiring process, as outlined in the Anti-Nepotism Policy (formerly Employment of Relatives Policy) which is currently in effect.

If you do have a relative that currently works for the City of Hamilton, you will be asked to disclose the following information at time of interview:

  • Name of Relative
  • Relationship
  • Department currently working in
  • Location currently assigned to

18)    As a foreign student, am I eligible to apply for a summer student position?

Please return to the Summer Student Employment Opportunities - 2015 information page for the requirements you must meet to be considered a summer student which can be found under the section called Who Can Apply.

19)    
Are there seasonal opportunities available and when would I be able to apply for such positions?

Our Recreation Division continuously hires throughout the year in order to run our recreation programs. Please visit our Jobs Open to the Public section of the Jobs at the City webpage for positions available to the public.

20)       Would a Class G1 or Class G2 driver's licence be sufficient for those position requiring students to drive City vehicles? 

NO.  You must have a current Class G licence, free of demerit points in order to drive a City vehicle.  Students with a Class G1 or Class G2 licence will not be permitted to drive City vehicles.


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