Canada 150 Projects & Events Funding Program

Canada 150, Hamilton 2017: Reflect, Celebrate, Imagine

The City of Hamilton is pleased to announce a community funding program for 2017 in celebration of Canada’s Sesquicentennial year. The City's Canada 150 Projects and Events Funding Program provides funding to non-profit organizations to support events and activities featuring Hamilton people, places and stories celebrating Canada’s 150th year.

The program launched on Monday, January 16, 2017 and applications were due by 4:30 pm on Friday, March 17, 2017. Submission window is now closed.

To be eligible for funding, projects and event must take place between January 1 and December 31, 2017. Expenses incurred in 2017 between January 1 and the funding announcement in April 2017, are eligible. However, the City will not assume any responsibility for any expenses should the activity not be approved for funding.

Funding available

  • Non-profit groups and organizations are eligible to apply for a maximum of $2,000 in funding (or up to 100% of eligible activity expenses if they total less than $2,000).
  • A total of $100,000 will be available for community activities.

Note to City Enrichment Fund grant applicants: It is your responsibility to ensure that participation in this funding program does not exceed the 30% funding threshold from all City sources. If unsure, please speak to your City Enrichment Fund staff liaison.

What can be funded

The program will fund projects and events under three broad categories:

  • Hamilton Celebrations (e.g. events)
  • Hamilton Stories (e.g. exhibits, storytelling events, panel discussions)
  • Hamilton Places (e.g. community gardens, community art)

Eligible Groups


  • Non-profit groups and organizations. Groups may or may not be incorporated.

Ineligible Groups


  • Individuals
  • Political parties or events related to political activities or lobbying
  • For profit organizations or businesses
  • Government or government agencies, hospitals, and public libraries

 Eligible Activities


  • Take place between January 1 and December 31, 2017
    Note: Expenses incurred in 2017 between January 1 and the funding announcement in April 2017 are eligible. However, the City will not assume any responsibility for any expenses should the activity not be approved for funding. 
  • Take place in the City of Hamilton
  • Have a clear Canada 150 theme
  • Actively engage Hamilton residents
  • Are intended for the general public

Ineligible Activities


  • Activities led by the City of Hamilton
  • Events or activities that forecast a deficit
  • Events or activities whose primary purpose is fundraising
  • Capital initiatives such as building renovations and/or equipment purchases
  • Events and activities of a primarily religious, political, or commercial nature, including food sales, art and craft sales, or book fairs
  • Conferences, workshops, lectures and other activities that are not intended for the general public

Eligible Expenses


To be eligible, an expense must be directly related to the project or event being funded. Some examples include:

  • Activity/event supplies
  • Fees and expenses for artists, demonstrators, and/or performers
  • Costs of recruiting, training, and supporting volunteers (e.g. food, non-alcoholic beverages, distinctive clothing)
  • Marketing/advertising costs
  • Production expenses, including equipment rental costs (e.g., rental of stages, lighting, sound equipment, tents)
  • Logistical expenses (e.g., portable toilets, garbage bins, police costs and costs associated with road closures including traffic and roads equipment and services)
  • Venue rental and set-up costs
  • Cost of insurance for eligible activities

Ineligible Expenses


  • Operating expenses of your group or organization (e.g., salaries, travel, office equipment or furniture)
  • Creation, production and/or distribution of souvenirs
  • Capital expenses (construction, renovations, etc.)
  • Purchase of alcohol and related expenses
  • Purchase of equipment (e.g., computers, risers, lighting/sound equipment)
  • Purchase, commission, or restoration of items that are intended for sale

Submission window for funding applications is now closed.

If there is funding still available once all the applications submitted by March 17 have been assessed and awarded funding, a second call for applications will be announced in early May with applications due in June 2017. 

Assessment Process

All applications submitted by the 4:30 pm deadline on March 17, 2017 will be reviewed for completeness and eligibility. If an application is ineligible for funding, the applicant will be notified immediately and the funding request will not be considered. Late applications will not be reviewed.

All eligible applications will go through an assessment process. A Tourism and Culture Division staff team will review each application and score applications using the assessment criteria.

Assessment Criteria and Scoring

Eligible projects and events will be assessed against the following assessment criteria:

Assessment Criteria 1

Events and activities must demonstrate a clear Canada 150 theme

What the Assessors will be looking for in the application:

  • Canada 150 theme identified in description
  • Canada 150 theme demonstrated through the programming planned for event/activity
  • There is an innovative element to the activity

Scoring:

  • Application exceeds assessment expectations
  • Application meets assessment expectations
  • Application is below assessment expectations

 

Assessment Criteria 2

Events and activities must feature Hamilton people, places and/or stories

What the Assessors will be looking for in the application:

  • Proposed project reflects mandate/purpose of applicant organization.
  • Description clearly demonstrates how Hamilton people, places and stories are involved with the activity. For example:
    • People – as volunteers, participants, producers, audience for the activity, etc.
    • Places – activity is specific to Hamilton, activity is site specific, activity builds a sense of community
    • Stories – unique stories, diverse storytelling, critical discourse, Hamilton specific stories

Scoring:

  • Application exceeds assessment expectations
  • Application meets assessment expectations
  • Application is below assessment expectations

 

Assessment Criteria 3

Activities must be open and inclusive and engage diverse community members

What the Assessors will be looking for in the application:

  • Opportunities for people from all communities to participate in the activity
  • Identify a main audience for the proposed activity
  • Provided examples of marketing and outreach activities that will go to their main audience

Scoring:

  • Application exceeds assessment expectations
  • Application meets assessment expectations
  • Application is below assessment expectations

 

Assessment Criteria 4

Applicants must show evidence of capacity to put on the activity

What the Assessors will be looking for in the application:

  • Example of previous activity provided is similar in scope to proposed activity
  • Description demonstrates understanding of major steps required to coordinate proposed activity
  • Description demonstrates understanding of resources required to coordinate proposed activity

Scoring:

  • Application exceeds assessment expectations
  • Application meets assessment expectations
  • Application is below assessment expectations

 

Assessment Criteria 5

Applicants must show a proper estimate of resources needed and total budget required

What the Assessors will be looking for in the application:

  • Budget is reasonable, and suited to the proposed activity
  • Balanced budget

Scoring:

  • Application exceeds assessment expectations
  • Application meets assessment expectations
  • Application is below assessment expectations

 

Funding Decisions

  • To be considered for funding, the project or event must achieve the score of “application exceeds assessment expectations” or “application meets assessment expectations” in each of the five areas of assessment.
  • Applications that receive a score of “application is below assessment expectations” in one or more areas of assessment will not be considered for funding.
  • If the funding requests exceed the $100,000 available for this funding program, applications receiving the most “application exceeds assessment expectations” scores will be given priority for funding.  

Funding Announcement

Funding decisions will be announced by the end of April 2017. Successful applicants can expect to receive written confirmation from the City via email, followed by a mailed letter.

Release of funds

Successful applicants will confirm via email that their project or event is taking place as described in their application form and that they accept the funding awarded to them. Once that email is received, 100% of awarded funds will be paid to the organization.

Acknowledgment of funds

You must acknowledge the City's support during appropriate public and private presentations and on all electronic and print media as part of your event or project’s marketing and communications. A logo and usage guidelines will be provided.

Reporting back

Organizations that receive public funds from the program are accountable for the use of those funds. Organizations that are successful in receiving funds must:

  • Spend the funding as outlined in your application.
  • Report to the Tourism and Culture Division within 45 days following the completion of your event or activity and include a final budget.
  • Return funds to the City if the event or activity did not take place or if the intended expenses were not incurred.

Contact

To receive program updates and reminders, join the Canada 150 Projects and Events Funding Program email distribution list by contacting:

Sarah Ehmke, Cultural Projects Specialist
Tourism and Culture Division, City of Hamilton
Phone: 905-546-2424 ext. 7505
Email: sarah.ehmke@Hamilton.ca