Festivals & Events

Event Planning Information

As part of the Province of Ontario’s Roadmap to Reopen, Hamilton will move to Step 3 on July 16, 2021 at 12:01 am.

Step 3 of the Roadmap to Reopen includes but is not limited to:

  • Organized public events and social gatherings outdoors limited to 100 people

Please visit https://www.hamilton.ca/coronavirus/special-events-guidance-during-covid-19 for Special Events Guidance During COVID-19.

Are you organizing an event on City property? We're here to help. 

At this time, the City of Hamilton will consider:

Outdoor Public Events and Gatherings

  • Outdoor public events with a capacity limit of no more than 75% of the event area up to a maximum of 1000
  • Social gatherings outdoors for up to 100 people
  • A permit is required for gatherings of 20 people or more in City of Hamilton parks
  • A Community Event Request Form is required for events open to the public

Outdoor Fairs Exhibitions and Festivals

  • Begin processing applications for events taking place in August
  • Capacity limit of no more that 75% of event area up to a maximum of 5000
  • Provide a site plan identifying physical space of event area and proposed capacity
  • Safety plan must be in place with identified measures to prevent and mitigate crowds
  • A Festival & Event Approval Application (‘SEAT Application’) must be completed

General Rentals

General rentals are defined as private events with less than 100 people, such as:

  • Birthday parties
  • Sports activities
  • Meetings
  • Gatherings
  • Corporate functions

To rent a recreation facility, sports field or arena, visit www.hamilton.ca/recreationrentals

Community Events

Community events are defined as events open to the public that have less than 1,000 people with event components, such as:

  • Food and Non-Alcoholic Beverages
  • Sound Amplification
  • Inflatables (e.g. bouncy castles)
  • Small tents (e.g. 10 ft. x 10 ft.)

Complete a 2021 Community Event Request Form

Contact Information:
Recreation Division
[email protected]
Phone: 905-546-3747

Major Events

Major events are defined as events open to the public that have more than 1,000 people and/or have any one of the following:

  • Road closures
  • Alcohol
  • Tents requiring permits (larger than 60m2)
  • Temporary structures requiring permits (larger than 225m2)
  • Fireworks
  • Open flame/ fire producing device
  • Amusement rides / places of amusement

Complete a 2021 Festival & Event Approval Application

Note: applications must be submitted a minimum of 60 days prior to your event date.

Contact Information:
Special Events Advisory Team (S.E.A.T.)
[email protected]
Phone: 905-546-3747