Event Planning Information

As part of the Province of Ontario’s Roadmap to Reopen, Hamilton will move to Step 3 on July 16, 2021 at 12:01 am.

Step 3 of the Roadmap to Reopen includes but is not limited to:

Are you organizing an event on City property? We're here to help.

At this time, the City of Hamilton will consider:

Outdoor Public Events and Gatherings

Outdoor public events with a capacity limit of no more than 75% of the event area up to a maximum of 1000
Social gatherings outdoors for up to 100 people
A permit is required for gatherings of 20 people or more in City of Hamilton parks
A Community Event Request Form is required for events open to the public

Outdoor Fairs Exhibitions and Festivals

Begin processing applications for events taking place in August
Capacity limit of no more that 75% of event area up to a maximum of 5000
Provide a site plan identifying physical space of event area and proposed capacity
Safety plan must be in place with identified measures to prevent and mitigate crowds
A Festival & Event Approval Application (‘SEAT Application’) must be completed

General Rentals

General rentals are defined as private events with less than 100 people, such as:

To rent a recreation facility, sports field or arena, visit www.hamilton.ca/recreationrentals

Community events are defined as events open to the public that have less than 1,000 people with event components, such as:

Contact Information:
Recreation Division
[email protected]
Phone: 905-546-3747

Major events are defined as events open to the public that have more than 1,000 people and/or have any one of the following:

Note: applications must be submitted a minimum of 60 days prior to your event date.

Contact Information:
Special Events Advisory Team (S.E.A.T.)
[email protected]
Phone: 905-546-3747