Vendor Information

Vendors who are interested in doing business with the City of Hamilton are required to create a Bidding System Vendor account at https://hamilton.bidsandtenders.ca. Vendors with a Vendor account will receive an email alert when any new solicitations are issued regarding City procurements matching the vendor’s commodity code selection.

The vendor is fully responsible for keeping their Vendor account information up to date in the Bidding System.

All reasonable efforts to inform vendors with a bids&tenders Vendor account of relevant bid opportunities shall be made, but neither bids&tenders nor the City of Hamilton shall be liable for any failure to do so.

The collection, use and disclosure of personal information is governed by the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c.M. 56.
Legal Authority: Municipal Act, R.S.O. 1990, c.M. 45.
Use: To solicit pricing pertaining to Bid Opportunities.

Current bid opportunities

Statement of Acknowledgement for the Accessibility Standards for Customer Service

Every volunteer, contractor, third party, agent and vendor are required to review the AODA 2005, Customer Service Standard Policies and submit a statement of Acknowledgement to the Access and Equity Office.

Purchase Order Conditions

These Purchase Order Conditions form part of every Purchase Order issued by the City.  No variation of the Purchase Order, including these conditions, is authorized unless such variation has been approved by the City in writing.

Electronic Funds Transfer

Electronic Funds Transfer allows the City to deposit payments directly into your bank account. These EFT payments are faster and eliminates lost cheques.

Accounts Receivable and Accounts Payable

An Automated Accounts Payable Approval system has been implemented.  To ensure your invoices are processed for payment on a timely basis, please email invoices to the appropriate address for the Department/Division that the goods or services were provided.