Vendor Information

Vendors who are interested in doing business with the City of Hamilton are required to complete the free online registration at biddingo.com/hamilton. Registered vendors will receive an email alert when any new solicitations are issued regarding City procurements that relate to the vendor's selected commodities.

The vendor is fully responsible for keeping their information up to date in the Biddingo database.

All reasonable efforts to inform Biddingo registered vendors of relevant bid opportunities shall be made, but neither Biddingo nor the City of Hamilton shall be liable for any failure to do so.

The collection, use and disclosure of personal information is governed by the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c.M. 56.
Legal Authority: Municipal Act, R.S.O. 1990, c.M. 45.
Use: To solicit pricing pertaining to Bid Opportunities.

Bid opportunities

For a list of current bid opportunities or bids that have been closed and awarded visit www.biddingo.com/hamilton.

Statement of Acknowledgement for the Accessibility Standards for Customer Service

Every volunteer, contractor, third party, agent and vendor are required to review the AODA 2005, Customer Service Standard Policies and submit a statement of Acknowledgement to the Access and Equity Office.

Purchase Order terms and conditions

These Purchase Order terms and conditions form part of every Purchase Order issued by the City.  No variation of the Purchase Order, including these terms and conditions, is authorized unless such variation has been approved by the City in writing.

Electronic funds transfer

Electronic Funds Transfer allows the City to deposit payments directly into your bank account. These EFT payments are faster and eliminates lost cheques.

Accounts Receivable and Accounts Payable

An Automated Accounts Payable Approval system has been implemented.  To ensure your invoices are processed for payment on a timely basis, please email invoices to the appropriate address for the Department/Division that the goods or services were provided.