By-Election Employment

Employment applications for the Ward 7 By-Election are now available

The City of Hamilton is currently recruiting members of the public to fill the following positions required for the Advance Polls and Election Day for the 2016 Municipal By-Election:

Deputy Returning Officer
Rate of pay: $190

  • Custody and control of ballots at the voting location
  • Custody and control of Voter's List at the voting location
  • Receive certified "Appointment of Voting Proxy" forms
  • Complete "Deputy Returning Officer Ballot Statement" form
  • Initial all ballots before distributing
  • Custody and control of secrecy folders
  • Locate electors' names on the Voter's List
  • Ensure names of voters are crossed off the Voter's List and maintained
  • Assist in the setting up and taking down of the polling location

Election Assistant
Rate of pay: $160

  • Assist in the setting up and closing of the polling location
  • Direct voters to the appropriate Deputy Returning Officer
  • Demonstrate the manner in which the ballots are to be completed
  • Issue and assist voters in completing the "Application to Amend the Voters' List" form and any other forms
  • Administer oral oaths to electors

Rate of pay: $100

  • Greet electors and open doors for locations without automatic door openers
  • Greet all electors upon their arrival and direct to appropriate area within the polling location
  • Assist in the setting up and closing of the voting location

If you have any questions concerning the above positions please call 905-546-2424 ext. 3017 or ext. 3019.

How to apply

Download the Application for Election Employment - City of Hamilton Municipal By-Election 2016 (PDF, 172 KB) or hard copy versions may be picked up at the Office of the City Clerk located on the 1st floor of City Hall.

Submit completed application forms in-person to:
Election Office
Hamilton City Hall - Basement
71 Main Street West

  • A short interview will be conducted at this time.
  • Due to the limited amount of staff required for a ward election, not all applicants will be assigned positions. 
  • Successful applicants will be notified by phone of their placement.

What to expect when working the Ward 7 By-Election

Hours of Work
You are required to be at your poll one hour prior to the opening of polls and remain at the poll until the completion of your assignment. Advance Polls are tentatively scheduled for the following hours:

Advance Polls

  • Thursday, March 10 from 10 am to 7 pm
  • Saturday, March 12 from 10 am to 5 pm

Election Day

  • Monday, March 21 from 10 am to 8 pm

Deputy Returning Officers and Election Assistants will be required to arrive at the voting location at least one hour prior to the opening of the voting location.

Any Election Staff not at the voting location 30 minutes prior to the opening of the poll will be replaced without pay.

All Election Workers will be required to remain in the voting location until all assigned duties have been completed.

Training Session
If your application is successful and you have been selected to work the 2016 Municipal By-Election, you will be required to attend a mandatory two hour training session in February or March, details of which will be provided to you in writing.

Training Sessions will be held on a weekday at City Hall. Workers will have the option of attending a session during the day or in the evening.

Workers that do not attend the mandatory training session will forfeit their placement and will be replaced by a backup worker. To receive your pay you must attend a training session and work on your assigned day.

Pay cheques are mailed to all Election Workers in April, 2016. Please ensure that your mailing address information on your application is complete.

General information for Election Workers:

  • Can only leave the voting location to attend the washroom or in the event of illness, but only after arrangements have been made to ensure that the voting location is properly staffed
  • Must remain in the voting location until all assigned duties have been completed following the close of polls
  • Should bring a lunch and snacks as you cannot leave the voting location
  • Cannot smoke in the voting location and must follow all rules of the facility in which you work
  • Are responsible for your own transportation and/or parking arrangements
  • Can bring cell phones to the voting location for emergency or election purposes only. Cell phones etc. must not interfere with your assigned duties and must be set on vibrate
  • Should vote at Advance Polls if working on Election Day
  • Should appoint a voting proxy if you are working all Advance Polls and on Election Day

Contact Information

City Clerk's Division
Basement, Hamilton City Hall
71 Main Street West
Hamilton, Ontario L8P 4Y5
Phone: 905-546-2424 ext. 3017 or ext. 3019
Fax: 905-546-2095