About the committee
To provide input and advice to staff and Council on engaging citizens to take greater responsibility for improving our community environments.Primary focus is on effecting behaviours and attitudes conducive to a clean, healthy and safe community through leadership and action.
To provide input and guidance to City staff, Council and other stakeholders on community involvement, private sector involvement and identification of resources to sustain Clean City programs and initiatives that aim to beautify our community, promote environmental stewardship and prevent litter, illegal dumping and graffiti.
Committee type: Advisory Committee
Reports to: Public Works Committee
Meeting schedule: At the Call of the Chair
Formerly known as: Clean City Liaison Committee
Terms of Reference
Role of Committee
The KHCG Committee will support and provide advice to City staff, elected officials and other stakeholders to implement the Clean & Green Hamilton Strategy and Our Future Hamilton community vision. Reporting through the Public Works Committee, the KHCG Committee will provide input to staff and Council on issues relating to environmental sustainability and stewardship and advice on approaches to engaging citizens to take greater responsibility to protect and revitalize natural and built environments.
The KHCG Committee’s primary focus is on effecting behaviours and attitudes conducive to a clean, healthy and safe community through leadership and action. The Committee will provide input and guidance to City staff, Council and other stakeholders on community and private sector involvement and identification of resources to sustain Clean and Green programs and initiatives that aim to beautify our community, promote environmental stewardship and prevent litter, illegal dumping and graffiti.
The KHCG Committee is a Volunteer Advisory Committee that advises Council through the Public Works Committee. The KHCG Committee must comply with the City of Hamilton’s Procedural By-law, the Advisory Committee Procedural Handbook and operational policies and procedures.
Responsibilities and Expectations of Committee Members
The role of the KHCG Committee is to encourage Hamilton residents, property owners and visitors to engage in neighbourhood/community initiatives that aim to beautify our community, promote environmental stewardship and prevent litter, illegal dumping and graffiti.
This Committee will assist in connecting community volunteers with litter, illegal dumping, graffiti, beautification and environmental stewardship programs as well as promoting desired behaviours in the community that support the Clean & Green Hamilton Strategy and Our Future Hamilton community vision.
The roles and responsibilities of the KHCG Committee include, but are not limited to, the following:
(a)Provide input and advice to Council, through reports to the Public Works Committee, and City staff on engaging citizens, property owners and visitors in litter, illegal dumping, graffiti, beautification and environmental stewardship programs;
(b) ) Demonstrate leadership in action through participation in events and activities;
(c) Assist with outreach and education opportunities related to litter, illegal dumping, graffiti, beautification and environmental stewardship programs;
(d) Support City staff with the development of the annual Clean & Green Hamilton Strategy update for City Council;
(e) ) Review reports, studies and other documents on litter, illegal dumping, graffiti, beautification and environmental stewardship issues that may be presented to the KHCG Committee by City staff, consultants, community organizations or the public, and to provide input and recommendations regarding these issues;
(f) Form working groups to deal with specific issues as they arise;
(g) Assist in identifying and facilitating resolution of community concerns regarding litter, illegal dumping, graffiti, beautification and environmental stewardship; and,
(h) Attend and actively participate in KHCG Committee meetings, activities and events.
KHCG Committee membership will reflect a broad range of socio-economic and environmental interests in the community, including residents, businesses, education and local organizations.
(a) Members must declare any conflict of interest issues prior to discussion or decision-making of any matter with which they believe they have a pecuniary interest; and,
(b) Members are asked to review all documents, agendas and minutes presented to them to make informed decisions.
Some activities of the KHCG Committee may require additional time commitments dependent upon the nature of the project undertaken.
The KHCG Committee shall be comprised of up to 15 voting members and up to six key stakeholders/advisors (non-voting) as follows:
- Citizen members (up to seven) who will be recruited to represent various backgrounds, ethnicities, genders, geographic areas, ages, etc. within the community;
- Council representative(s) (up to two);
- Youth Representative(s) (up to two – one student from each of the HamiltonWentworth District School Board and the Hamilton-Wentworth Catholic District School Board);
- BIA representative (one); Chamber of Commerce representative (one); and
- Education Representatives (up to two - one from each of the HamiltonWentworth District School Board and the Hamilton-Wentworth Catholic District School Board).
Key Stakeholders/Advisors (Non-voting Members):
- Environmental sector representative(s) to voice broader concerns from the local environmental sector/organizations, offer technical advice and expertise and connect the KHCG Committee’s work to local initiatives when feasible (up to three representatives who are employees or board members with an environmental organization that is based in or carries out a significant amount of programming in Hamilton).
- Industrial, Commercial, and Institutional (IC&I) sector representatives to voice broader concerns from the relevant sector, provide insight and enhance the KHCG Committee’s understanding of the sector, and provide opportunities to collaborate with IC&I stakeholders (up to three representatives who are employed with an IC&I organization or facilities based in Hamilton).
Quorum shall be half of the voting membership rounded up to the nearest whole number. Non-voting members are not counted in determining the number required for quorum or in determining whether or not quorum is present. KHCG Committee and/or working group membership may be expanded to include further community representation as deemed appropriate, upon approval of Council.
City staff liaison(s) from the Environmental Services Division will be made available to the KHCG Committee as a resource. The Committee may request information or support from other City Divisions and Departments or experts in the field to assist in formulating appropriate decisions and recommendations.
Attendance and vacancies
Members of Committee who miss more than three meetings during their term without Committee approval, may be subject to replacement on the Committee and may not be eligible for re-appointment. Citizen members will be appointed in accordance with the City of Hamilton’s Policy respecting the Appointment of Citizens to the City’s Agencies, Boards, Commissions, Advisory (Volunteer) Committees and Sub-Committees. Youth Representatives will be recruited by the Education Representative from each respective School Board.
Term of Office
The term of membership for KHCG Committee members coincides with the current term of Council or until such time as successors are appointed by Council. The term of membership for Youth Representatives may be 1-2 years (coinciding with the regular school term) based on their schedule and availability as a student.
Phone: 905-546-2424 ext.5089
Email: [email protected]
- Councillor Nrinder Nann
- Marisa DiCenso, HWCDSB Representative
- Paulina Szczepanski, HWCDSB Student / Youth Representative (voting)
- Kerry Jarvi, Business Improvement Area Representative (voting)
- Jen Baker, Environmental Sector Representative (non-voting)
- Heather Donison
- Brenda Duke
- Lennox Toppin
- Felicia Van Dyk
- Leisha Dawson
- Diana Meskauskas
- Michelle Tom
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