Property Standards Committee

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About the committee

Learn more about how to Appeal a Property Standards Notice to Comply.

To hear appeals from the Orders of Property Standards Officers on properties not meeting minimum property standards pursuant to the City of Hamilton Property Standards By-law No. 10-221. 

Comoposition: 5 Citizens (who are not members of the City of Hamilton Council or officers or employees of the City).
Duration: Terms to expire with the term of Council or until such time as successors are appointed.
Reporting to: Autonomous body - administrative tribunal. The decisions of the Property Standards Committee may be appealed to the Superior Court of Justice.
Stipend: No
Meeting schedule: Monthly meetings on the first Monday of the month, as needed 9:30 a.m. (may vary). Meetings are held at City Hall.
Special Notes: Applicants for the Property Standards Committee shall be ratepayers of the City of Hamilton. (Definition of a “Ratepayer” - an owner or tenant shown on the last revised Assessment Roll of a property in the City of Hamilton.)

Rule 001-2002: Review of Whole or Part of Decisions or Orders

Pursuant to section 21.2 of the Statutory Powers Procedure Act, R.S.O. 1990 c. S.22 as amended, the Committee adopts the following rule:

Purpose: The intent is that this rule generally is that it should aid the Property Standards Committee in carrying out its statutory mandate with a fair, open and accessible process for conducting reviews of decisions and orders, and in particular to help avoid errors or injustice to the parties as might occur in the whole or part of orders or decisions previously made by the Committee whether by reason of errors, misunderstanding of evidence or submissions, new evidence or such other sufficient reason as might be brought to the attention of the Committee after conclusion of a hearing.

(a) Where the Property Standards Committee considers it advisable,the Committee may upon notice to the parties of a hearing, hold a review into all or part of its prior decision or order, and may confirm,modify, suspend or cancel its own decision or order.

(b) Subject to paragraph (n) of this rule, any party to a decision or order may request a review.

(c) A request for a review by a party shall be in writing, and shall state the reasons for requesting a review, specify the relief or decision requested, and where practical attach evidence in support of the request.

(d) Where the Property Standards Committee decides to schedule a review hearing, the Committee secretary shall cause notice of a review hearing to be sent to the original parties, and the notice may attach a party’s request for a review, or state grounds or issues for review as proposed by the Property Standards Committee, as the Committee may consider helpful to assist the parties in identifying the purpose of the review.

(e) A review under this rule shall take place within a reasonable time after the decision or order is made.

(f) For the purpose of this rule, a reasonable time shall be deemed to be three months from the date of its prior decision or a time within the period for compliance with the order under review whichever period is longer, in the absence of evidence to the contrary.

(g) Unless there has been a change of membership or availability of committee members resulting from illness, death, disqualification,resignation, or replacement of one or more of the members of the Committee, the composition of the Property Standards Committee for a review hearing under this rule shall be the same members who heard the appeal which resulted in the decision or order under review.

(h) Subject to paragraph (i) of this rule, at a review hearing under this rule the Property Standards Committee shall give the parties an opportunity to present evidence, be represented and otherwise participate in the same manner as in an appeal of an order, as to whether the decision or order made at a prior hearing should be upheld, varied, suspended or cancelled, and shall have the same powers to conduct or continue a hearing and make a decision in the absence of the parties.

(i)The Property Standards Committee may limit the review hearing to a particular part or parts of its decision or order that is under review,and further the Committee may decide to conduct the hearing in two parts:

  1. Firstly, to hear the parties present and consider their evidence as to whether the review is being conducted in a reasonable time, and based on their finding on that issue decide whether or not to carry out the review; and
  2. Secondly, where the Committee has decided to continue the review under sub-paragraph (1) above, to hear the parties present and consider their evidence as to whether the prior order or decision should be confirmed, modified, suspended or cancelled.

(j) The parties to a review or the Property Standards Committee may refer to the record of a prior hearing for the purpose of this rule.

(k) Subject to paragraph (l) of this rule, the decision or order of the Property Standards Committee at a review hearing under this rule,is subject to appeal to a court under the Building Code Act, S.O.1992, c. 23 as amended.

(l) The failure of the Property Standards Committee to conduct a review under paragraph (a) of this rule or the decision of the Committee not to continue a review under sub-paragraph (i)(1) of this rule, shall not be a decision subject to appeal.

(m) Nothing in this rule pertains to or affects the ability of the Property Standards Committee to exercise its powers to correct errors under section 21.1 of the Statutory Powers Procedure Act.

(n) The Property Standards Committee will consider only one request to review a decision or order per party.

Règle du Conseil de la standardisation des propriétés

Règle 001-2002 : Révision d’une partie ou de tous les arrêts et décisions

Selon l’article 21.2 de la Loi sur l’exercice des compétences légales, L.R.O. 1990 c. S-22 tel que modifié, le Conseil adopte la règle suivant:

But : L’intention de cette règle est d’assister le Conseil de la standardisation des propriétés dans son mandat réglementaire de révision des arrêts et décisions selon un procédé équitable, transparent et accessible, et plus particulièrement pour éviter que certaines parties soient lésées par des erreurs ou des injustices causées en tout ou en partie par des arrêts ou des décisions rendus au préalable par le Conseil dus à des erreurs, à la mauvaise interprétation d’une preuve, à de nouveaux faits ou à toute autre raison suffisante qui pourrait être portée à l’attention du Conseil après la conclusion d’une audience.

(a) Le Conseil de la standardisation des propriétés peut, lorsqu’il le considèreopportun et sur avis aux parties impliquées dans l’audience, procéder à unerévision de la totalité ou d’une partie d’une décision ou d’un arrêt antérieur, etpeut confirmer, modifier, suspendre ou annuler sa propre décision ou son proprearrêt.

(b) Sous réserves du paragraphe (n) de la présente règle, toute partie impliquéedans une décision ou un arrêt peut demander une révision.

(c) Toute partie faisant une demande de révision doit le faire par écrit, doit spécifierles raisons pour lesquelles il fait cette demande et quelle est la redressement oula décision demandée, et peut, si possible, inclure des preuves pour appuyer sademande.

(d) Lorsque le Conseil de la standardisation des propriétés décide de prévoir uneaudience de révision, le secrétaire du Conseil doit faire en sorte qu’un avisd’audience de révision soit envoyé aux parties impliquées dans la premièredécision, ou de spécifier les motifs ou les questions soumis à cette révision telque proposé par le Conseil de la standardisation des propriétés, puisque leConseil peut vouloir aider les parties à identifier le but de cette révision.

(e) Sous cette règle, une révision doit avoir lieu dans un délai raisonnable après quela décision ou l’arrêt ait été rendu.

(f) Pour l’application de cette règle, un délai raisonnable équivaut à trois mois aprèsla date de la première décision ou une période de temps inférieure au délai deconformité de l’arrêt en révision, quel ue soit la période la plus longue, enl’absence de preuves du contraire.

(g) Sous cette règle, les membres du Conseil de la standardisation des propriétésqui seront présents à une audience de révision seront les mêmes qui aurontentendu l’appel ayant abouti à la décision ou à l’arrêt sous révision, sauf lorsqu’ily a changement de membres ou de disponibilité de membres du Conseil dû àune maladie, au décès, à la disqualification, à la démission ou au remplacementd’un ou de plusieurs membres du Conseil.

(h) Sous réserves du paragraphe (i) de la présente règle, le Conseil de lastandardisation des propriétés donnera aux parties la possibilité de présenterdes preuves, d’être représenté ou autrement participer de la même manière lorsd’une audience de révision sous cette règle.

(i) Le Conseil de la standardisation des propriétés peut limiter l’audience de larévision à une ou des parties spécifiques de sa décision ou de son arrêt enrévision, et de plus le Conseil peut décider de procéder à l’audience en deuxparties :

  1. En premier lieu, d’entendre les parties présenter et considérer la preuveafin de déterminer si l’audience de révision est tenue dans un délairaisonnable; et
  2. En second lieu, lorsque le Conseil a décidé de poursuivre l’audience selonle sous--paragraphe (1) ci-dessus, d’entendre les parties présenter etconsidérer la preuve afin de déterminer si la première décision ou lepremier arrêt devrait être confirmé, modifié, suspendu ou annulé.

(j) Les parties impliquées dans une révision ou le Conseil de la standardisation despropriétés peuvent consulter le dossier d’une audience précédente pourl’application de cette règle.

(k) Sous réserves du paragraphe (l) de la présente règle, la décision ou l’arrêt duConseil de la standardisation des propriétés étant soumis à une audience derévision sous cette règle est sujet à un appel à la cour sous le Loi de 1992 sur lecode du bâtiment, L.O. 1992, c. 23, tel qu’il est modifié.

(l) L’inobservation du Conseil de la standardisation des propriétés de procéder àune révision sous le paragraphe (a) de la présente règle ou le décision duConseil de ne pas poursuivre une révision sous le sous-paragraphe (i)(1) de laprésente règle ne seront pas des décisions sujettes à un appel.

(m) Il n’existe rien dans la présente règle qui peut être du ressort ou qui peut affecterla capacité du Conseil de la standardisation des propriétés d’exercer sespouvoirs de corriger des erreurs sous l’article 21.1 de la Loi sur l’exercice descompétences légales.

(n) La Loi sur l’exercice des compétences légales ne considérera qu’une demandede révision de décision ou d’arrêt par partie.

Property Standards Committee Code of Conduct

The Property Standards Committee has adopted this Code of Conduct for the guidance of its Members and to assist Members in performing their duties in a manner which will promote the public’s confidence in the Property Standards Committee’s fairness, integrity and independence. 

It is recognized that the Code of Conduct cannot anticipate all possible fact situations in which Members may be called upon to exercise judgement as to the appropriate standard of conduct.  When this occurs, Members are to ensure that their decisions maintain the Property Standards Committee’s fairness, integrity and independence. 
Failure to comply with this Code of Conduct may result in the Property Standards Committee: 

  1. Requesting an apology from the Member; and/or,
  2. Removing the Member from the Property Standards Committee for a portion or all of their term.

Fairness

Members shall act in an impartial, lawful and just manner following all relevant legislation including by-laws and common-law.

Good conduct

Members shall act with honesty and integrity including:

  • Acting in a manner that contributes to the public’s confidence in the Property Standards Committee;
  • Not expressing personal views on matters before the Property Standards Committee where this is likely to impair public confidence in the Property Standards Committee; and,
  • Not engaging in conduct that may, or may appear to, constitute an abuse of their position as a Member.

Proceedings

Members shall maintain proper control over proceedings to ensure that parties have an equal and fair opportunity to present their case including:

  • Making all reasonable efforts to conduct proceedings in a manner that is understandable by all parties, whether or not they are represented; and,
  • Demonstrating respect for everyone who is involved in a proceeding.

Collegiality

Members shall respect and co-operate with other Members and Property Standards Committee staff.

Bias and conflict of interest

Members shall avoid situations of real or apparent bias or conflict of interest:

  • Approaching every proceeding and every issue in a proceeding with an open mind and avoiding doing or saying anything to cause any person to think otherwise;
  • Basing decisions on an application of the relevant law to the evidence presented in each case and not on irrelevant considerations;
  • Not participating in a proceeding when the member (or another person with whom the member has close personal or professional relationship) has a financial or other private interest that may be affected by the proceeding or its outcome;
  • Not accepting a gift or benefit that may appear as being offered because they are a member; and,
  • Not appearing before the Property Standards Committee on their own behalf or as a representative on behalf of any party; and

Confidential information

  • Members shall not disclose to any member of the public any confidential information acquired by virtue of their position.
  • Confidential information includes Property Standards Committee discussion when it reserves its decision.

Media communication

  • Except for the Chair, who may accurately communicate a decision, Members shall not comment to the media.
  • Should the media contact a Member directly, the Member shall refer the media to the Chair or, in the absence of the Chair, to the Vice Chair.

Approved April 25, 2017

Property Standards Committee of the City of Hamilton Policy respecting the Broadcasting and Recording of Hearings


Guiding Principles

The purpose of the Policy, made under the authority of the Statutory Powers Procedure Act, is to govern the recording/broadcastingof proceedings of the Property Standards Committee (the “Committee”). 

The Committee must balance public access to its proceedings with the fair administration of justice.  Accordingly, requests to record/broadcast proceedings are balanced with: 

  • ensuring proceedings are accessible to the public,
  • ensuring proceedings take place without impediment;
  • ensuring witnesses at proceedings do not feel constrained; and,
  • ensuring the rights of parties at a proceeding to a fair hearing are not compromised.

Each hearing must be fair, with the rights of the parties protected.  As such,subject to section 2 of this Policy, prior permission from the Committee is required for recording/broadcasting on a hearing-by-hearing basis. 

Definitions

In this Policy: 

  • “broadcasting”, in all its forms,means the live or recorded transmission, by electronic means, of a photograph, motion picture, video recording or other recording capable of producing an aural or visual representation of a hearing; and, 
  • “recording”, in all its forms, means taking, by electronic means, a photograph, motion picture, video recording or other recording capable of producing an aural or visual representation of a hearing.  

Recording/Broadcasting Hearings:

1.  A hearing before the Committee may not be recorded/broadcast unless prior permission has been given by the Committee.  A statement will be read at the start of the meeting by the Committee indicating that this is the case.

2.  Despite section 1:
(a) Prior permission is not required to transmit live alphanumeric communications about a hearing to a publicly accessible medium (e.g. Twitter or a live blog) or to make an aural recording as notes for the purposes of reporting on a hearing. The Committee may act to limit these activities, in accordance with this Policy modified as necessary, if concerns under sections 3 or 4 arise during a hearing.
(b)  Permission will not be given to record/broadcast hearings or portions of hearings that are closed in accordance with the Statutory Powers Procedure Act when members of the public and the media cannot attend.
(c)  Parties may arrange, at their own expense, for the attendance of a qualified verbatim reporter for the purpose of recording all testimony and submissions during a hearing and preparing a transcript.  Permission is not required for this, but the Committee should be informed in advance of the hearing so that the meeting room can be set up to accommodate the verbatim reporter.

3.  A request to record/broadcast a Committee hearing may be made to the Committee. The Committee may permit the request if the members are satisfied that:
(a) access to a hearing by the members of the Committee, the other participants in the hearing as well as the members of the public and the media attending will not be impeded;
(b )the hearing will not be disrupted or delayed;
(c) no prejudice to any party in the hearing will result;
(d) no participants, including the parties, will be negatively impacted (for example, an individual participating as a witness may be reluctant to testify or testify fully); and
(e) the privacy interests of participants will be protected.

4.  In determining whether to permit a request made under section 3, the Chair of the Committee will ask the parties and any witnesses about any concerns they may have.
In addition, the Committee may hear submissions from any other interested person.

5.  The Committee may permit a request made under section 3 subject to any conditions necessary to ensure the concerns raised under sections 3 and 4 are addressed.  This may include limiting permission to only a part or parts of a hearing.

6.  The Committee may, at any time during a hearing, withdraw or limit their permission to record/broadcast under section 5, if the concerns raised under sections3 or 4 are no longer addressed.

7.  A recording/broadcast of a hearing permitted under section 2(a) or section 5 may be used only for the dissemination of news and information in a manner that is consistent with the Canadian Association of Broadcaster’s Code of Ethics.

Revised Broadcasting Policy Approved April 25, 2017

Ida Bedioui, Legislative Coordinator
Phone: 905-546-2424 ext. 4605
Email: ida.bedioui@hamilton.ca

Committee membership 2014 - 2018

  • Steve Devisser
  • Charles Dimitry
  • Ernest Eberhard
  • Nancie Mleczko
  • Brian Tisdale