Council & Committee Meetings

Request to speak to a Committee of Council

Virtual Council and Committee Meetings

In order to properly practice physical distancing, Council and Committee meetings will now be virtual. As always, meetings can be found on the Committee Meeting Calendar.

Meetings with Written Delegations Only 


  • Those who wish to delegate to Council can do so by emailing their delegation to [email protected] , all delegations are to be addressed to “Mayor and Members of Council".
  • Those who wish to delegate to a committee of Council can do so by emailing their delegation to [email protected], all delegations are to be addressed to “Chair and Members of (insert name of Committee)".

  • Committees open to written delegations only:
    • Mayor's Task Force on Economic Recovery

Note: There will be no opportunity for verbal delegations or presentations.

Delegation Request Deadline: The deadline to submit a delegation in writing is 12 noon on the business day before the Council or Committee meeting.

Additional Delegation Methods for Meetings


The City of Hamilton is now conducting additional meetings virtually via *Webex with additional methods of public participation. View the full Public Participation Guide.

  • Audit, Finance & Administration Committee
    • Written Submissions
    • Pre-Recorded Submissions
    • Oral Submissions During the Virtual Meeting
  • Board of Health Committee
    • Written Submissions
    • Pre-Recorded Submissions
    • Oral Submissions During the Virtual Meeting
  • Committee of Adjustment
    • Written Submissions
    • Oral Submissions During the Virtual Meeting
  • Emergency & Community Services Committee
    • Written Submissions
    • Pre-Recorded Submissions
    • Oral Submissions During the Virtual Meeting
  • General Issues Committee
    • Written Submissions
    • Pre-Recorded Submissions
    • Oral Submissions During the Virtual Meeting
  • Hamilton Municipal Heritage Committee
    • Written Submissions
    • Pre-Recorded Submissions by the property owner
    • Oral Submissions During the Virtual Meeting by the property owner
  • Planning Committee (statutory public meetings/hearings)
    • Written Submissions
    • Pre-Recorded Submissions
    • Oral Submissions During the Virtual Meeting
  • Public Works Committee
    • Written Submissions
    • Pre-Recorded Submissions
    • Oral Submissions During the Virtual Meeting

*Please note: Webex (video) participation requires either a compatible computer or smartphone and an application (app/program) must be downloaded by the interested party in order to participate. It is the interested party’s responsibility to ensure that their device is compatible and operating correctly prior to the Hearing.

Written Submissions

Members of the public who would like to participate in a Committee meeting are able to provide comments in writing via mail or email in advance of the meeting. Comments can be submitted by emailing [email protected] or by mailing the Legislative Coordinator of the respective Committee, City of Hamilton, 71 Main Street West, 1st Floor, Hamilton, Ontario, L8P 4Y5. Comments must be received by noon the day before the meeting. Any written comments received after the deadline will be included on the next Council agenda.

Comments can also be placed in the drop box which is located at the back of the 1st Floor of City Hall, 71 Main Street West. All comments received by noon two business days before the meeting will be included in the agenda.


Pre-Recorded Submissions

Members of the public can participate in a statutory public meeting or a Standing Committee by submitting a pre-recorded video by noon two business days before the meeting. The video must be no longer than 5 minutes in length and will be reviewed before the meeting to ensure it adheres to the City’s procedures and protocols in presenting to Council. The video can be submitted by emailing [email protected] or dropping off a USB at the City Hall drop box located at the back of the 1st Floor of City Hall, 71 Main Street West, to the attention of the Legislative Coordinator of the respective Committee. Any videos that do not adhere to the City’s procedures and protocols will not be presented at the meeting.


Oral Submissions During the Virtual Meeting

Members of the public are also able to provide oral comments, no longer than 5 minutes in length, regarding statutory public meeting or Standing Committee items by participating through Webex via computer or phone. Participation in this format requires pre-registration in advance. Interested members of the public must register by noon two business days before the meeting.

To register, members of the public must submit a Request to Speak to Commitee of Council form. Upon registering for a meeting, members of the public will be emailed a link for the Webex meeting. The link must not be shared with others as it is unique to the registrant.

All members of the public who register to participate by Webex will be contacted by City Staff to confirm details of the registration prior to the meeting and provide an overview of the public participation process. If you need clarification or have any questions on how to participate in a statutory public meeting or Standing Committee, please email [email protected] or by phone at 905-546-2424 extension 4408.

Written Submissions

Members of the public who would like to participate in a statutory public meeting are able to provide comments in writing via mail or email in advance of the meeting. Comments can be submitted by emailing [email protected] or by mailing the Legislative Coordinator, Planning Committee, City of Hamilton, 71 Main Street West, 1st Floor, Hamilton, Ontario, L8P 4Y5. Comments must be received by noon the day before the meeting. Any written comments received after the deadline will be included on the next Council agenda.

Comments can also be placed in the drop box which is located at the back of the 1st Floor of City Hall, 71 Main Street West. All comments received by noon two business days before the meeting will be included in the agenda.


Pre-Recorded Submissions

Members of the public can participate in a Hamilton Municipal Heritage Committee meeting by submitting a pre-recorded video by noon two business days before the meeting. The video must be no longer than 5 minutes in length and will be reviewed before the meeting to ensure it adheres to the City’s procedures and protocols in presenting to Council. The video can be submitted by emailing [email protected] or dropping off a USB at the City Hall drop box located at the back of the 1st Floor of City Hall, 71 Main Street West, to the attention of the Legislative Coordinator, Planning Committee. Any videos that do not adhere to the City’s procedures and protocols will not be presented at the meeting.


Oral Submissions During the Virtual Meeting

Property owners for items on the meeting agenda are also able to provide oral comments regarding Hamilton Municipal Heritage Committee items by participating through Webex via computer or phone. Participation in this format requires pre-registration in advance. Interested members of the public must register by noon two business days before the meeting.

To register, members of the public must submit a Request to Speak to Commitee of Council form. Upon registering for a meeting, members of the public will be emailed a link for the Webex meeting. The link must not be shared with others as it is unique to the registrant.

Property owners who register to participate by Webex will be contacted by City Staff to confirm details of the registration prior to the meeting and provide an overview of the public participation process. If you need clarification or have any questions on how to participate in a statutory public meeting, please email [email protected] or by phone at 905-546-2424 extension 4605.

Written Submissions

Members of the public who would like to participate in a Committee of Adjustment meeting are able to provide comments in writing via mail or email in advance of the meeting. Comments can be submitted by emailing [email protected] or by mailing the Committee of Adjustment, City of Hamilton, 71 Main Street West, 5th Floor, Hamilton, Ontario, L8P 4Y5. Comments must be received by noon the day before the meeting. Any written comments received after the deadline will be included on the next Council agenda.

Comments can also be placed in the drop box which is located at the back of the 1st Floor of City Hall, 71 Main Street West. All comments received by noon two business days before the meeting will be included in the agenda.


Oral Submissions During the Virtual Meeting

Members of the public are also able to provide oral comments regarding Committee of Adjustment Hearing items by participating through Webex via computer or phone. Participation in this format requires pre-registration in advance. Interested members of the public must register by noon the day before the hearing.

To register to participate by Webex either via computer or phone, please contact Committee of Adjustment staff by email [email protected] or by phone at 905-546-2424 ext. 4221. The following information is required to register: Committee of Adjustment file number that you wish to speak to, name and address of the person wishing to speak. A separate registration for each person wishing to speak is required. Upon registering for a meeting, members of the public will be emailed a link for the Webex meeting. The link must not be shared with others as it is unique to the registrant.

All members of the public who register will be contacted by Committee Staff to confirm details of the registration prior to the Hearing and provide an overview of the public participation process. If you need clarification or have any questions on how to participate in a statutory public meeting, please email [email protected] or by phone at 905-546-2424 extension 4605.

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