Commissioning of government-related documents
You can have certain government documents commissioned at City Clerk’s. City Clerk’s does not notarize any documents. Check the Yellow Pages under Notaries Public for document notarization.
Documents that can be commissioned at City Clerk's
|Document Type||Cost (including GST)|
All Provincial and Federal government documents:
Affidavits required by Provincial and Federal government agencies that are not on a prescribed form such as:
Affidavits related to City Business
Proof of residency
You must bring:
If you own a home in Hamilton or rent and the landlord has added you to the tax roll as a tenant, City Clerk's can provide a letter stating that you are alive, and live in Hamilton.
You must bring:
Documents that cannot be commissioned at City Clerk's
- Insurance claim forms
- Affidavits required by financial institutions
- Any other personal affidavits that are not City, Provincial or Federal government-related
You do not need an appointment to have your document commissioned.
To have a document commissioned, go to:
City Clerk's Office
71 Main St. W, 1st floor
Hamilton, Ontario L8P 4Y5
You need to bring:
- The documents you want commissioned.
- $24 (including GST) per document; payable by cash, debit, credit card or cheque.
- Photo identification including driver’s license, passport or photo health card. If you use your health card you also need to bring a current bill with your name and address because the health card does not have your address printed on it.
Commissioning of non-government documents
Check the Government of Ontario’s Information Centre for a list of documents they will commission or call 1-800-267-8097. This service is not provided through the City of Hamilton.
The Government Information Centre is located at the:
Ellen Fairclough Building
119 King Street West, Main Lobby
Hamilton, Ontario L8P 4Y7
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