Routine Disclosure and Active Dissemination
The information within the Routine Disclosure and Active Dissemination plans support the strategic principle that “The City of Hamilton is committed to promoting an open approach to government. Ensuring public information is readily available and accessible” and uses the fundamentals of Access by Design as set out by the Information and Privacy Commissioner of Ontario. The information below is categorized by City department and their respective areas of service. If you have difficulty finding the information you are looking for or are unsure about which department the information would belong to, please try searching using key works and the find function on your keyboard (Ctrl+F shortcut).
Departmental Routine Disclosure and Active Dissemination plans will continue to be populated on a continuous basis. Visit this page frequently for updates. If the record you are searching for is not listed, please contact appropriate service department. You can also contact the City of Hamilton at 546-2489 or by email at [email protected] for further assistance.
Clerks Office
| Type of Record | How to Access | Fees |
|---|---|---|
| Apply to Serve on a Committee or Board |
Online www.hamilton.ca/council-committee/council-committee-meetings/apply-serve-committee-or-board |
Not Applicable |
| Assessment Roll - Current Year |
In Person Only City Clerk’s Office, City Hall 71 Main Street West1st Floor, Hamilton Assessment roll information is not provided by email or telephone. |
Not Applicable |
| Assessment Roll - Historical Searches |
Email [email protected] |
Manual searches for records (per 15 minutes): $10.27 + HST Preparation of Records for release (per 15 minutes): $10.27 + HST Developing computer programs or other methods of producing a record from a machine (per 15 minutes): $20.77 |
| By-laws |
Online www.hamilton.ca/government-information/by-laws-and-enforcement/city-hamilton-by-laws |
Not Applicable |
| City Organization |
Online www.hamilton.ca/government-information/accountability/city-organization Corporate structures of the City of Hamilton. |
Not Applicable |
| Committee Listing |
Online www.hamilton.ca/council-committee/council-committee-meetings/committee-listing Listing of Committees, Sub-Committees, Agencies, Boards and Tribunals for the City of Hamilton. |
Not Applicable |
| Committee Meeting Calendar |
Online www.hamilton.ca/council-committee/council-committee-meetings/committee-meeting-calendar |
Not Applicable |
| Committee Minutes and Agendas |
Online www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas Contact information for Council and Committee Coordinators is listed on each agenda. Minutes of closed sessions remain confidential where permitted or required by the Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act. |
Not Applicable |
| Conflict of Interest Registry |
Online www.hamilton.ca/council-committee/council-committee-meetings/conflict-interest-registry |
Not Applicable |
| Construction Liens |
Online www.hamilton.ca/government-information/accountability/construction-liens |
Not Applicable |
| Corporate Policies and Procedures |
Online www.hamilton.ca/government-information/accountability/corporate-policies-procedures Comprehensive listing of City Policies and Procedures. |
Not Applicable |
| Council and Committee Live Stream |
Online www.hamilton.ca/council-committee/council-committee-meetings/council-committee-live-stream |
Not Applicable |
| Council Expenses & Renumeration Reports |
Online www.hamilton.ca/government-information/accountability/council-expenses Itemized listing of Councilor expenses and renumeration |
Not Applicable |
| Freedom of Information |
Online www.hamilton.ca/government-information/freedom-information |
Completion of the request form and $5 application fee submitted by mail or in person to the Manager, Records and Freedom of Information. |
| Information Updates and Ministry Orders |
Online www.hamilton.ca/government-information/information-updates Information updates are provided to Hamilton City Council and Standing Committees, to provide updates on existing City projects and initiatives. Ministry Orders are passed down from Ministries of the federal and provincial governments, which the City of Hamilton is compelled to comply with. |
Not Applicable |
| Integrity Commissioner |
Online www.hamilton.ca/government-information/accountability/integrity-commissioner |
Fees and requirements to file a complaint with the Integrity Commissioner can be found in the Integrity Commissioner By-Law No. 16-288. |
| Lobbyist Registry |
Online www.hamilton.ca/government-information/accountability/lobbyist-registry Information about the City’s Lobbyist Registry, including how to become a lobbyist or search the registry for lobbying activities. |
Searching the registry can be done at no cost. Fees and requirements to request an inquiry by the Lobbyist Register can be found in the Lobbyist Registry By-law No.14-244 |
| Mayor and Councillors |
Online www.hamilton.ca/council-committee/mayor-council |
Not Applicable |
| Municipal Act Policies |
Online www.hamilton.ca/government-information/accountability/municipal-act-policies |
Not Applicable |
| Municipal Elections Accessibility Barrier Plan |
Online www.hamilton.ca/municipal-election/election-information/elections-accessibility-barrier-plan |
Not Applicable |
| Municipal Elections Compliance Audit Process |
Online www.hamilton.ca/municipal-election/election-results-candidate-financial-statements/election-compliance-audit-process |
Not Applicable |
| Municipal Elections Results |
Online www.hamilton.ca/municipal-election/election-results-candidate-financial-statements |
Not Applicable |
| Municipal Election Candidate Financial Statements |
Online www.hamilton.ca/municipal-election/election-results-candidate-financial-statements |
Not Applicable |
| Municipal Elections Resources |
Online www.hamilton.ca/municipal-election/election-information/election-resources |
Not Applicable |
| Request to speak to a Committee of Council |
Online www.hamilton.ca/council-committee/council-committee-meetings/request-speak-committee-council |
Not Applicable |
| Senior Leadership Expenses |
Online www.hamilton.ca/government-information/accountability/senior-leadership-expense Itemized listing of Senior Leadership Team expenses. |
Not Applicable |
| Ward Boundary Changes |
Online www.hamilton.ca/municipal-election/election-information/ward-boundary-changes |
Not Applicable |
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