Accountability

Routine Disclosure and Active Dissemination

The information within the Routine Disclosure and Active Dissemination plans support the strategic principle that “The City of Hamilton is committed to promoting an open approach to government. Ensuring public information is readily available and accessible” and uses the fundamentals of Access by Design as set out by the Information and Privacy Commissioner of Ontario.

This information is categorized by City department and their respective areas of service. If you have difficulty finding the information you are looking for or are unsure about which department the information would belong to, please try searching using key words and the find function on your keyboard (Ctrl+F shortcut).

Departmental Routine Disclosure and Active Dissemination plans will continue to be populated on a continuous basis. Visit this page frequently for updates. If the record you are searching for is not listed, please contact the appropriate service department. You can also contact the City of Hamilton at 546-2489 or by email at [email protected] for further assistance.

Type of Record How to Access Fees

Property Records Search

Online: www.hamilton.ca/home-property-and-development/building-renovating/property-record-search
Email: [email protected]
Phone: 905-546-2720

A service fee will apply. This fee includes the search time and a limited amount of copies, additional fees may apply for larger files. The initial fee is non-refundable. Please allow a 5 to 10 business day time frame for processing.

Building Permit Search - information on building permits and status

 

Online: www.hamilton.ca/home-property-and-development/building-renovating/building-permit-search
Email: [email protected]
Phone: 905-546-2720

Not Applicable

Building & Demolition Permit - Monthly reports for Building & Demolition permit activity within the City of Hamilton

Online: www.hamilton.ca/mapping-business-reporting/activity-reports/building-demolition-permits-activity
Email: [email protected]
Phone: 905-546-2720

Not Applicable
Type of Record How to Access Fees
Apply to Serve on a Committee or Board

Online www.hamilton.ca/council-committee/council-committee-meetings/apply-serve-committee-or-board
Email [email protected]
Phone 905-546-2424 ext 4408

Not Applicable
Assessment Roll - Current Year

In Person Only City Clerk’s Office, City Hall 71 Main Street West1st Floor, Hamilton
Email [email protected]
Phone 905-546-2424 ext 4408

Assessment roll information is not provided by email or telephone.

Not Applicable
Assessment Roll - Historical Searches

Email [email protected]
Phone 905-546-2424 ext. 4408

Historical assessment roll searches can be accommodated through email. Please contact the Clerk’s Office for further details, respecting your search.

Manual searches for records (per 15 minutes): $10.27 + HST

Preparation of Records for release (per 15 minutes): $10.27 + HST

Developing computer programs or other methods of producing a record from a machine (per 15 minutes): $20.77

By-laws

Online www.hamilton.ca/government-information/by-laws-and-enforcement/city-hamilton-by-laws
Email [email protected]
Phone 905-546-2424 ext. 4408

Listing of City By-laws by year, and frequently requested By-laws.
Not Applicable
City Organization

Online www.hamilton.ca/government-information/accountability/city-organization

Corporate structures of the City of Hamilton.
Not Applicable
Committee Listing

Online www.hamilton.ca/council-committee/council-committee-meetings/committee-listing
Email [email protected]
Phone 905-546-2424 ext. 4408

Listing of Committees, Sub-Committees, Agencies, Boards and Tribunals for the City of Hamilton.

Not Applicable
Committee Meeting Calendar

Online www.hamilton.ca/council-committee/council-committee-meetings/committee-meeting-calendar
Email [email protected]
Phone 905-546-2424 ext. 4408

Not Applicable
Committee Minutes and Agendas

Online www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas
Email [email protected]
Phone 905-546-2424 ext. 4408

Contact information for Council and Committee Coordinators is listed on each agenda.

Minutes of closed sessions remain confidential where permitted or required by the Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act.
Not Applicable
Conflict of Interest Registry

Online www.hamilton.ca/council-committee/council-committee-meetings/conflict-interest-registry
Email [email protected]
Phone 905-546-2424 ext. 4408

Registry of declarations of conflicts of interest made under the Municipal Conflict of Interest Act.
Not Applicable
Construction Liens

Online www.hamilton.ca/government-information/accountability/construction-liens
Email [email protected]
Phone 905-546-2424 ext. 4408

Information on how to file a construction lien with the City of Hamilton.
Not Applicable
Corporate Policies and Procedures

Online www.hamilton.ca/government-information/accountability/corporate-policies-procedures

Comprehensive listing of City Policies and Procedures.
Not Applicable
Council and Committee Live Stream

Online www.hamilton.ca/council-committee/council-committee-meetings/council-committee-live-stream
Email [email protected]
Phone 905-546-2424 ext. 4408

Live streaming of meetings is only available for meetings taking place in Council Chambers and meeting room 264. To access previously recorded meetings, please visit the Committee Minutes and Agendas page.
Not Applicable
Council Expenses & Renumeration Reports

Online www.hamilton.ca/government-information/accountability/council-expenses

Itemized listing of Councilor expenses and renumeration
Not Applicable
Freedom of Information

Online www.hamilton.ca/government-information/freedom-information
Email [email protected]
Phone 905-546-2424 ext. 4408

How to access records through the Freedom of Information process.
Completion of the request form and $5 application fee submitted by mail or in person to the Manager, Records and Freedom of Information.
Freedom of Information – Annual Statistical Reports Online www.hamilton.ca/government-information/freedom-information/freedom-information-privacy-protection
Email [email protected]
Phone 905-546-2424 ext. 4408
Not Applicable
Information Updates and Ministry Orders

Online www.hamilton.ca/government-information/information-updates

Information updates are provided to Hamilton City Council and Standing Committees, to provide updates on existing City projects and initiatives.

Ministry Orders are passed down from Ministries of the federal and provincial governments, which the City of Hamilton is compelled to comply with.
Not Applicable
Integrity Commissioner

Online www.hamilton.ca/government-information/accountability/integrity-commissioner
Email [email protected]
Phone 905-546-2424 ext. 4408

Information about the role of the Integrity Commissioner and corresponding contact information.
Fees and requirements to file a complaint with the Integrity Commissioner can be found in the Integrity Commissioner By-Law No. 16-288.
Lobbyist Registry

Online www.hamilton.ca/government-information/accountability/lobbyist-registry
Email [email protected]
Phone 905-546-2424 ext. 4408

Information about the City’s Lobbyist Registry, including how to become a lobbyist or search the registry for lobbying activities.

Searching the registry can be done at no cost.

Fees and requirements to request an inquiry by the Lobbyist Register can be found in the Lobbyist Registry By-law No.14-244

Mayor and Councillors

Online www.hamilton.ca/council-committee/mayor-council
Email [email protected]
Phone 905-546-2424 ext. 4408

Contact information, office location and ward information for the Mayor and all Members of Council.
Not Applicable
Municipal Act Policies

Online www.hamilton.ca/government-information/accountability/municipal-act-policies
Email [email protected]
Phone 905-546-2424 ext. 4408

Not Applicable
Municipal Elections Accessibility Barrier Plan

Online www.hamilton.ca/municipal-election/election-information/elections-accessibility-barrier-plan
Email [email protected]
Phone 905-546-2424 ext. 4408

Not Applicable
Municipal Elections Compliance Audit Process

Online www.hamilton.ca/municipal-election/election-results-candidate-financial-statements/election-compliance-audit-process
Email [email protected]
Phone 905-546-2424 ext. 4408

Not Applicable
Municipal Elections Results

Online www.hamilton.ca/municipal-election/election-results-candidate-financial-statements
Email [email protected]
Phone 905-546-2424 ext. 4408

Listing of City of Hamilton election results.
Not Applicable
Municipal Election Candidate Financial Statements

Online www.hamilton.ca/municipal-election/election-results-candidate-financial-statements
Email [email protected]
Phone 905-546-2424 ext. 4408

Not Applicable
Municipal Elections Resources

Online www.hamilton.ca/municipal-election/election-information/election-resources
Email [email protected]
Phone 905-546-2424 ext. 4408

Not Applicable
Request to speak to a Committee of Council

Online www.hamilton.ca/council-committee/council-committee-meetings/request-speak-committee-council
Email [email protected]
Phone 905-546-2424 ext. 4408

Please consult the link above for request to speak deadlines and ways to participate in Committee Meetings.
Not Applicable
Senior Leadership Expenses

Online www.hamilton.ca/government-information/accountability/senior-leadership-expense

Itemized listing of Senior Leadership Team expenses.
Not Applicable
Ward Boundary Changes

Online www.hamilton.ca/municipal-election/election-information/ward-boundary-changes
Email [email protected]
Phone 905-546-2424 ext. 4408

Not Applicable
Type of Record How to Access Fees

Planning and Design Studies

Online: www.hamilton.ca/city-planning/planning-community/planning-and-design-studies
Email: [email protected]
Phone: 905-546-4222

Not Applicable

Secondary Plans

Online: www.hamilton.ca/city-planning/planning-community/secondary-plans
Email: [email protected]
Phone: 905-546-4222

Not Applicable

Inventory of City Owned Properties

Online: www.hamilton.ca/buying-selling-city/city-real-estate/inventory-city-owned-properties
Email: [email protected]
Phone: 905-546-4222

Not Applicable
Properties for Sale or Lease

Online: www.hamilton.ca/buying-selling-city/city-real-estate/properties-sale-or-lease
Email: [email protected]
Phone: 905-546-4222

Not Applicable
Tax Increment Grant Program

Online: open.hamilton.ca/datasets/2595c9f6306d44e8a997021fed140d91_7/explore
Email: [email protected]
Phone: 905-546-4222

Not Applicable
Tax Increment Grant Program Recipients

Online: open.hamilton.ca/datasets/2595c9f6306d44e8a997021fed140d91_7/explore
Email: [email protected]
Phone: 905-546-4222

Not Applicable
Hamilton Heritage Property Grant Program Recipients

Online: open.hamilton.ca/datasets/e2a5ed1eb0014c5da1d055576ff51e10_6/explore
Email: [email protected]
Phone: 905-546-4222

Not Applicable
BIA Commercial Property Improvement Grant Program Recipients

Online: open.hamilton.ca/datasets/75094f69748a455d94963b96022db415_3/explore
Email: [email protected]
Phone: 905-546-4222

Not Applicable
Commercial Facade Property Improvement Grant Program Recipients

Online: open.hamilton.ca/datasets/d34ccc9cb8e045778acbf0f786e54893_4/explore
Email: [email protected]
Phone: 905-546-4222

Not Applicable
Hamilton Heritage Conservation Grant Program Recipients

Online: open.hamilton.ca/datasets/a7043c3623b94592b3ce93ba95f9e4fe_5/explore
Email: [email protected]
Phone: 905-546-4222

Not Applicable
Type of Record How to Access Fees

Budget information - Current and Historical

Online: https://www.hamilton.ca/budget-finance/city-budgets
Email: [email protected]
Phone: 905-546-2489

Printed copies of City Budget information can be found at the Hamilton Public Library.

Not Applicable

Multi-Year Business Plans

 

Online:  https://www.hamilton.ca/budget-finance/multi-year-business-plans

 

Not Applicable

Current Development Charge Rates and Information

 

Online: https://www.hamilton.ca/budget-finance/development-charges/current-development-charge-rates-and-information
Email: [email protected]

  • 2019 Development Charges Background Study
  • Development Charges Information Pamphlets
  • Development Charges and Bill 108
  • Development Charges Deferral Program
  • Development Charges By-laws
  • Education Board  Development Charges By-law
  • Parkland Dedication Fees

Phone: 905-546-2424 ext. 4400

 

Not Applicable
Historical Development Charges Reserves Statements

Online: Available online through the Development Charges Sub-Committee Minutes: https://www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas
Email: [email protected]
Phone: 905-546-2424 ext. 4400

 

Not Applicable
Type of Record How to Access Fees

City of Hamilton IT statistics –email volume, network information, WIFI usage.

Online: www.hamilton.ca/government-information/trust-and-confidence-report/information-technology-profile
Phone: 905-546-2424
Fax: 905-546-233

Not Applicable

Wireless Network Availability

 

Online:  www.hamilton.ca/government-information/site-policies/wireless-network
Email: [email protected]

Not Applicable
Type of Record How to Access Fees

Risk Management - Litigation Statistics

Online: www.hamilton.ca/government-information/trust-and-confidence-report/information-technology-profile
Phone: 905-546-2424
Fax: 905-546-233

Not Applicable

Risk Management - InsuranceRenewal Reports

 

Report ispresented yearly to the General IssuesCommittee.

Online:  www.hamilton.ca/council-committee/council-committee-meetings/general-issues-committee

Not Applicable
Comprehensive Legal Services Report

Report ispresented yearly to the General IssuesCommittee.

Online: www.hamilton.ca/council-committee/council-committee-meetings/general-issues-committeeNot Applicable

Not Applicable
Type of Record How to Access Fees
Financial Results

Online www.hamilton.ca/budget-finance/financial-results
Email [email protected]
Phone  905-546-2424 ext. 3020

Financial report includes five year financial and statistical review, consolidated financial statements, consolidated financial statements for the City Trust Funds (Cemetery and General Trust) and financial statements for the Trust Funds for the Homes for the Aged.

Not Applicable
Tax Billing By-laws Online www.hamilton.ca/home-property-and-development/property-taxes/tax-billing-by-laws
Email [email protected]
​Phone 905-546-2489
Not Applicable
Area Rating Online www.hamilton.ca/home-property-and-development/property-taxes/area-rating
Email [email protected]
​Phone 905-546-2489
Not Applicable
Tax Impact Mapping Online www.hamilton.ca/home-property-and-development/property-taxes/tax-impact-mapping
Email [email protected]
​Phone 905-546-2489
Not Applicable
Tax Rates by Property Class Online www.hamilton.ca/home-property-and-development/property-taxes/tax-rates-by-property-class
Email [email protected]
​Phone 905-546-2489
Not Applicable
Municipal Tax Competitiveness Reports Online www.hamilton.ca/home-property-and-development/property-taxes/municipal-tax-competitiveness-study
Email [email protected]
​Phone 905-546-2489
Not Applicable
Sales of Properties for Tax Arrears Online
Results: 
www.hamilton.ca/home-property-and-development/property-taxes/tax-sale-property-results
Sale Listings: www.hamilton.ca/home-property-and-development/property-taxes/current-tax-sale-property-listing
Email [email protected]
​Phone 905-546-2489
Not Applicable
Tax Calculator Online www.hamilton.ca/home-property-and-development/property-taxes/tax-calculator
Email [email protected]
​Phone 905-546-2489
Not Applicable
Property Inquiry Online www.hamilton.ca/home-property-and-development/property-taxes/property-inquiry
Email [email protected]
​Phone 905-546-2489
Not Applicable
Tax Certificate Online www.tax.hamilton.ca/AcceptDisclaimer.asp
Email [email protected]
​Phone 905-546-2489
Fee may apply
Bid Opportunities

Online
After Oct. 2,2017: www.hamilton.ca/buying-selling-city/bids-tenders/bid-opportunities
Before Oct. 2, 2017: www.biddingo.com/hamilton
Email [email protected]
​Phone 905-546-2773

Fees for the accessing and purchasing of documents

Procurement Policy By-law Online www.hamilton.ca/buying-selling-city/bids-tenders/procurement-policy-by-law
Email [email protected]
Phone 905-546-2773
Not Applicable
Type of Record How to Access Fees

Public Art images, locations and Artist Statements

Information on the City of Hamilton’s public art displays and policies.

Online: www.hamilton.ca/publicart

Not Applicable

Museums and Historic Sites

Museums and Historic sites managed by the City of Hamilton. Hours of operation, location and information of ticket purchase can be found online including active links to each sites’ ticket purchase portal

Online: www.hamilton.ca/attractions/hamilton-civic-museums

Tickets purchased online or in person at any museum
Museums and Historic Sites

Museums and Historic sites managed by the City of Hamilton. The spaces can be rented for cultural events, special events, corporate meetings and retreats, etc.Hours of operation, location, registration and program information can be found online.

Online: www.hamilton.ca/attractions/hamilton-civic-museums

Consult website for appropriate fees.
Program Information and Dates

Public Programming such registration dates for workshops, specialty tours and programs.

Online: www.hamilton.ca/attractions/hamilton-civic-museums/museum-events

Tickets purchased online or in person at any museum
Filming in Hamilton

Chronological listing of filming that has taken place in Hamilton.

Online: www.hamilton.ca/hamilton-music-film-office/filming-in-hamilton/movies-and-tv-series-filmed-in-hamilton

Not Applicable
Creative Industries

Snapshot of the Creative Industry in Hamilton.

Online: investinhamilton.ca/industries/creative-industries/

Not Applicable
Cultural Policy & Plan

Complete listing of information relating to Hamilton’s Culture Plan

Online: www.hamilton.ca/city-initiatives/strategies-actions/love-your-city-cultural-policy-plan

Not Applicable

Accommodation

Hotels/motels/b&b -location of various types of accommodations available in Hamilton

Open Data Portal: open.hamilton.ca/datasets/046d3962b61e4a5193b394550619c8ee_0/explore?location=43.253100%2C-79.905750%2C11.21 Not Applicable

Heritage Properties

List of heritage properties on the City of Hamilton’s Inventory and on the Municipal Heritage

Open Data Portal: open.hamilton.ca/datasets/ff4b80e1cd824b659caa935a252e0402_9/explore Not Applicable

Heritage Properties Web Map

Interactive that displays heritage properties on the City of Hamilton Inventory and on the Municipal Heritage Register including non-designated properties and properties designated

Open Data Portal: spatialsolutions.maps.arcgis.com/apps/webappviewer/index.html?id=aba8025ce739485ca37130d56040bb84 Not Applicable

Live Music Venues

List of live music venues in Hamilton. Originally compiled by View Magazine and modified by the Music & Film Office to include Hamilton area venues

Open Data Portal: open.hamilton.ca/datasets/fd126f26becf4a05b751ba81141d98c8_8/explore Not Applicable

Museums

Location of museums in Hamilton

Open Data Portal: open.hamilton.ca/datasets/6728810fb847489985d4b735502205a0_2/explore?location=43.214000%2C-79.862600%2C12.41 Not Applicable

Public Art Collections

Interactive map that outlines the Public Art Collection in the City of Hamilton. These artworks range from murals to sculptures and works integrated into local streetscapes

Open Data Portal: spatialsolutions.maps.arcgis.com/apps/MapTour/index.html?appid=1fb631efadbc44f78db08c202ec27256 Not Applicable

Public Art & Monuments

List of public art and monuments installed in Hamilton

Open Data Portal: open.hamilton.ca/datasets/a0bcdf73598c424d9e7ef72861dca71c_10/explore Not Applicable

Tourism Pont of Interest

Location of points of interest in Hamilton

Open Data Portal: open.hamilton.ca/datasets/e09cca59a8584cc28e7879bd6b0ce7f4_0/explore?location=43.261250%2C-80.003850%2C10.84 Not Applicable

Utility Box Wrap Public Art

Public art vinyl wraps installed on City-owned and maintained traffic signal and electrical boxes in Hamilton

Open Data Portal: spatialsolutions.maps.arcgis.com/apps/MapTour/index.html?appid=e73c26819e9c418895fa1af4a8ee37d4 Not Applicable
Type of Record How to Access Fees

Parking By-Laws & Schedules

Online: www.hamilton.ca/streets-transportation/tickets-parking/municipal-parking-by-laws Not Applicable

Parking Master Plan

Online: www.hamilton.ca/city-planning/master-plans-class-eas/parking-master-plan Not Applicable
Map/Location of MCPs Online: www.hamilton.ca/streets-transportation/tickets-parking/municipal-car-parks Not Applicable
On Street Parking Regulations Online: www.hamilton.ca/streets-transportation/tickets-parking/street-parking Not Applicable
Parking Fine Amounts (APS By-law) Online: www.hamilton.ca/government-information/by-laws-and-enforcement/city-hamilton-by-laws Not Applicable
Parking Meters Open Data Portal: open.hamilton.ca/datasets/3538fee1b2eb413581659aed3d1c8ef6_4/explore?location=43.248044%2C-79.883050%2C12.79 Not Applicable
Municipal Car Parks Open Data Portal: spatialsolutions.maps.arcgis.com/apps/webappviewer/index.html?id=18eda2d0ea0b4920b84abc5b1bb93d6c Not Applicable
Through-Streets–Parking Restrictions Open Data Portal: spatialsolutions.maps.arcgis.com/apps/webappviewer/index.html?id=d1656dde5fd2409090ce5a83dd2257ec Not Applicable