Accountability

Routine Disclosure and Active Dissemination

The information within the Routine Disclosure and Active Dissemination plans support the strategic principle that “The City of Hamilton is committed to promoting an open approach to government. Ensuring public information is readily available and accessible” and uses the fundamentals of Access by Design as set out by the Information and Privacy Commissioner of Ontario. The information below is categorized by City department and their respective areas of service. If you have difficulty finding the information you are looking for or are unsure about which department the information would belong to, please try searching using key works and the find function on your keyboard (Ctrl+F shortcut).

Departmental Routine Disclosure and Active Dissemination plans will continue to be populated on a continuous basis. Visit this page frequently for updates. If the record you are searching for is not listed, please contact appropriate service department. You can also contact the City of Hamilton at 546-2489 or by email at [email protected] for further assistance.

Type of Record How to Access Fees
Apply to Serve on a Committee or Board

Online www.hamilton.ca/council-committee/council-committee-meetings/apply-serve-committee-or-board
Email [email protected]
Phone 905-546-2424 ext 4408

Not Applicable
Assessment Roll - Current Year

In Person Only City Clerk’s Office, City Hall 71 Main Street West1st Floor, Hamilton
Email [email protected]
Phone 905-546-2424 ext 4408

Assessment roll information is not provided by email or telephone.

Not Applicable
Assessment Roll - Historical Searches

Email [email protected]
Phone 905-546-2424 ext. 4408

Historical assessment roll searches can be accommodated through email. Please contact the Clerk’s Office for further details, respecting your search.

Manual searches for records (per 15 minutes): $10.27 + HST

Preparation of Records for release (per 15 minutes): $10.27 + HST

Developing computer programs or other methods of producing a record from a machine (per 15 minutes): $20.77

By-laws

Online www.hamilton.ca/government-information/by-laws-and-enforcement/city-hamilton-by-laws
Email [email protected]
Phone 905-546-2424 ext. 4408

Listing of City By-laws by year, and frequently requested By-laws.
Not Applicable
City Organization

Online www.hamilton.ca/government-information/accountability/city-organization

Corporate structures of the City of Hamilton.
Not Applicable
Committee Listing

Online www.hamilton.ca/council-committee/council-committee-meetings/committee-listing
Email [email protected]
Phone 905-546-2424 ext. 4408

Listing of Committees, Sub-Committees, Agencies, Boards and Tribunals for the City of Hamilton.

Not Applicable
Committee Meeting Calendar

Online www.hamilton.ca/council-committee/council-committee-meetings/committee-meeting-calendar
Email [email protected]
Phone 905-546-2424 ext. 4408

Not Applicable
Committee Minutes and Agendas

Online www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas
Email [email protected]
Phone 905-546-2424 ext. 4408

Contact information for Council and Committee Coordinators is listed on each agenda.

Minutes of closed sessions remain confidential where permitted or required by the Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act.
Not Applicable
Conflict of Interest Registry

Online www.hamilton.ca/council-committee/council-committee-meetings/conflict-interest-registry
Email [email protected]
Phone 905-546-2424 ext. 4408

Registry of declarations of conflicts of interest made under the Municipal Conflict of Interest Act.
Not Applicable
Construction Liens

Online www.hamilton.ca/government-information/accountability/construction-liens
Email [email protected]
Phone 905-546-2424 ext. 4408

Information on how to file a construction lien with the City of Hamilton.
Not Applicable
Corporate Policies and Procedures

Online www.hamilton.ca/government-information/accountability/corporate-policies-procedures

Comprehensive listing of City Policies and Procedures.
Not Applicable
Council and Committee Live Stream

Online www.hamilton.ca/council-committee/council-committee-meetings/council-committee-live-stream
Email [email protected]
Phone 905-546-2424 ext. 4408

Live streaming of meetings is only available for meetings taking place in Council Chambers and meeting room 264. To access previously recorded meetings, please visit the Committee Minutes and Agendas page.
Not Applicable
Council Expenses & Renumeration Reports

Online www.hamilton.ca/government-information/accountability/council-expenses

Itemized listing of Councilor expenses and renumeration
Not Applicable
Freedom of Information

Online www.hamilton.ca/government-information/freedom-information
Email [email protected].ca
Phone 905-546-2424 ext. 4408

How to access records through the Freedom of Information process.
Completion of the request form and $5 application fee submitted by mail or in person to the Manager, Records and Freedom of Information.
Information Updates and Ministry Orders

Online www.hamilton.ca/government-information/information-updates

Information updates are provided to Hamilton City Council and Standing Committees, to provide updates on existing City projects and initiatives.

Ministry Orders are passed down from Ministries of the federal and provincial governments, which the City of Hamilton is compelled to comply with.
Not Applicable
Integrity Commissioner

Online www.hamilton.ca/government-information/accountability/integrity-commissioner
Email [email protected]
Phone 905-546-2424 ext. 4408

Information about the role of the Integrity Commissioner and corresponding contact information.
Fees and requirements to file a complaint with the Integrity Commissioner can be found in the Integrity Commissioner By-Law No. 16-288.
Lobbyist Registry

Online www.hamilton.ca/government-information/accountability/lobbyist-registry
Email [email protected]
Phone 905-546-2424 ext. 4408

Information about the City’s Lobbyist Registry, including how to become a lobbyist or search the registry for lobbying activities.

Searching the registry can be done at no cost.

Fees and requirements to request an inquiry by the Lobbyist Register can be found in the Lobbyist Registry By-law No.14-244

Mayor and Councillors

Online www.hamilton.ca/council-committee/mayor-council
Email [email protected]
Phone 905-546-2424 ext. 4408

Contact information, office location and ward information for the Mayor and all Members of Council.
Not Applicable
Municipal Act Policies

Online www.hamilton.ca/government-information/accountability/municipal-act-policies
Email [email protected]
Phone 905-546-2424 ext. 4408

Not Applicable
Municipal Elections Accessibility Barrier Plan

Online www.hamilton.ca/municipal-election/election-information/elections-accessibility-barrier-plan
Email [email protected]
Phone 905-546-2424 ext. 4408

Not Applicable
Municipal Elections Compliance Audit Process

Online www.hamilton.ca/municipal-election/election-results-candidate-financial-statements/election-compliance-audit-process
Email [email protected]
Phone 905-546-2424 ext. 4408

Not Applicable
Municipal Elections Results

Online www.hamilton.ca/municipal-election/election-results-candidate-financial-statements
Email [email protected]
Phone 905-546-2424 ext. 4408

Listing of City of Hamilton election results.
Not Applicable
Municipal Election Candidate Financial Statements

Online www.hamilton.ca/municipal-election/election-results-candidate-financial-statements
Email [email protected]
Phone 905-546-2424 ext. 4408

Not Applicable
Municipal Elections Resources

Online www.hamilton.ca/municipal-election/election-information/election-resources
Email [email protected]
Phone 905-546-2424 ext. 4408

Not Applicable
Request to speak to a Committee of Council

Online www.hamilton.ca/council-committee/council-committee-meetings/request-speak-committee-council
Email [email protected]
Phone 905-546-2424 ext. 4408

Please consult the link above for request to speak deadlines and ways to participate in Committee Meetings.
Not Applicable
Senior Leadership Expenses

Online www.hamilton.ca/government-information/accountability/senior-leadership-expense

Itemized listing of Senior Leadership Team expenses.
Not Applicable
Ward Boundary Changes

Online www.hamilton.ca/municipal-election/election-information/ward-boundary-changes
Email [email protected]
Phone 905-546-2424 ext. 4408

Not Applicable