Routine Disclosure and Active Dissemination
The information within the Routine Disclosure and Active Dissemination plans support the strategic principle that “The City of Hamilton is committed to promoting an open approach to government. Ensuring public information is readily available and accessible” and uses the fundamentals of Access by Design as set out by the Information and Privacy Commissioner of Ontario.
This information is categorized by City department and their respective areas of service. If you have difficulty finding the information you are looking for or are unsure about which department the information would belong to, please try searching using key words and the find function on your keyboard (Ctrl+F shortcut).
Departmental Routine Disclosure and Active Dissemination plans will continue to be populated on a continuous basis. Visit this page frequently for updates. If the record you are searching for is not listed, please contact the appropriate service department. You can also contact the City of Hamilton at 546-2489 or by email at [email protected] for further assistance.
Building
| Type of Record | How to Access | Fees |
|---|---|---|
|
Property Records Search |
Online: www.hamilton.ca/home-property-and-development/building-renovating/property-record-search |
A service fee will apply. This fee includes the search time and a limited amount of copies, additional fees may apply for larger files. The initial fee is non-refundable. Please allow a 5 to 10 business day time frame for processing. |
|
Building Permit Search - information on building permits and status
|
Online: www.hamilton.ca/home-property-and-development/building-renovating/building-permit-search |
Not Applicable |
|
Building & Demolition Permit - Monthly reports for Building & Demolition permit activity within the City of Hamilton |
Online: www.hamilton.ca/mapping-business-reporting/activity-reports/building-demolition-permits-activity |
Not Applicable |
Clerks Office
| Type of Record | How to Access | Fees |
|---|---|---|
| Apply to Serve on a Committee or Board |
Online www.hamilton.ca/council-committee/council-committee-meetings/apply-serve-committee-or-board |
Not Applicable |
| Assessment Roll - Current Year |
In Person Only City Clerk’s Office, City Hall 71 Main Street West1st Floor, Hamilton Assessment roll information is not provided by email or telephone. |
Not Applicable |
| Assessment Roll - Historical Searches |
Email [email protected] |
Manual searches for records (per 15 minutes): $10.27 + HST Preparation of Records for release (per 15 minutes): $10.27 + HST Developing computer programs or other methods of producing a record from a machine (per 15 minutes): $20.77 |
| By-laws |
Online www.hamilton.ca/government-information/by-laws-and-enforcement/city-hamilton-by-laws |
Not Applicable |
| City Organization |
Online www.hamilton.ca/government-information/accountability/city-organization Corporate structures of the City of Hamilton. |
Not Applicable |
| Committee Listing |
Online www.hamilton.ca/council-committee/council-committee-meetings/committee-listing Listing of Committees, Sub-Committees, Agencies, Boards and Tribunals for the City of Hamilton. |
Not Applicable |
| Committee Meeting Calendar |
Online www.hamilton.ca/council-committee/council-committee-meetings/committee-meeting-calendar |
Not Applicable |
| Committee Minutes and Agendas |
Online www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas Contact information for Council and Committee Coordinators is listed on each agenda. Minutes of closed sessions remain confidential where permitted or required by the Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act. |
Not Applicable |
| Conflict of Interest Registry |
Online www.hamilton.ca/council-committee/council-committee-meetings/conflict-interest-registry |
Not Applicable |
| Construction Liens |
Online www.hamilton.ca/government-information/accountability/construction-liens |
Not Applicable |
| Corporate Policies and Procedures |
Online www.hamilton.ca/government-information/accountability/corporate-policies-procedures Comprehensive listing of City Policies and Procedures. |
Not Applicable |
| Council and Committee Live Stream |
Online www.hamilton.ca/council-committee/council-committee-meetings/council-committee-live-stream |
Not Applicable |
| Council Expenses & Renumeration Reports |
Online www.hamilton.ca/government-information/accountability/council-expenses Itemized listing of Councilor expenses and renumeration |
Not Applicable |
| Freedom of Information |
Online www.hamilton.ca/government-information/freedom-information |
Completion of the request form and $5 application fee submitted by mail or in person to the Manager, Records and Freedom of Information. |
| Freedom of Information – Annual Statistical Reports | Online www.hamilton.ca/government-information/freedom-information/freedom-information-privacy-protection Email [email protected] Phone 905-546-2424 ext. 4408 |
Not Applicable |
| Information Updates and Ministry Orders |
Online www.hamilton.ca/government-information/information-updates Information updates are provided to Hamilton City Council and Standing Committees, to provide updates on existing City projects and initiatives. Ministry Orders are passed down from Ministries of the federal and provincial governments, which the City of Hamilton is compelled to comply with. |
Not Applicable |
| Integrity Commissioner |
Online www.hamilton.ca/government-information/accountability/integrity-commissioner |
Fees and requirements to file a complaint with the Integrity Commissioner can be found in the Integrity Commissioner By-Law No. 16-288. |
| Lobbyist Registry |
Online www.hamilton.ca/government-information/accountability/lobbyist-registry Information about the City’s Lobbyist Registry, including how to become a lobbyist or search the registry for lobbying activities. |
Searching the registry can be done at no cost. Fees and requirements to request an inquiry by the Lobbyist Register can be found in the Lobbyist Registry By-law No.14-244 |
| Mayor and Councillors |
Online www.hamilton.ca/council-committee/mayor-council |
Not Applicable |
| Municipal Act Policies |
Online www.hamilton.ca/government-information/accountability/municipal-act-policies |
Not Applicable |
| Municipal Elections Accessibility Barrier Plan |
Online www.hamilton.ca/municipal-election/election-information/elections-accessibility-barrier-plan |
Not Applicable |
| Municipal Elections Compliance Audit Process |
Online www.hamilton.ca/municipal-election/election-results-candidate-financial-statements/election-compliance-audit-process |
Not Applicable |
| Municipal Elections Results |
Online www.hamilton.ca/municipal-election/election-results-candidate-financial-statements |
Not Applicable |
| Municipal Election Candidate Financial Statements |
Online www.hamilton.ca/municipal-election/election-results-candidate-financial-statements |
Not Applicable |
| Municipal Elections Resources |
Online www.hamilton.ca/municipal-election/election-information/election-resources |
Not Applicable |
| Request to speak to a Committee of Council |
Online www.hamilton.ca/council-committee/council-committee-meetings/request-speak-committee-council |
Not Applicable |
| Senior Leadership Expenses |
Online www.hamilton.ca/government-information/accountability/senior-leadership-expense Itemized listing of Senior Leadership Team expenses. |
Not Applicable |
| Ward Boundary Changes |
Online www.hamilton.ca/municipal-election/election-information/ward-boundary-changes |
Not Applicable |
Digital and Innovation Office
Economic Development
| Type of Record | How to Access | Fees |
|---|---|---|
|
Planning and Design Studies |
Online: www.hamilton.ca/city-planning/planning-community/planning-and-design-studies |
Not Applicable |
|
Secondary Plans |
Online: www.hamilton.ca/city-planning/planning-community/secondary-plans |
Not Applicable |
|
Inventory of City Owned Properties |
Online: www.hamilton.ca/buying-selling-city/city-real-estate/inventory-city-owned-properties |
Not Applicable |
| Properties for Sale or Lease |
Online: www.hamilton.ca/buying-selling-city/city-real-estate/properties-sale-or-lease |
Not Applicable |
| Tax Increment Grant Program |
Online: open.hamilton.ca/datasets/2595c9f6306d44e8a997021fed140d91_7/explore |
Not Applicable |
| Tax Increment Grant Program Recipients |
Online: open.hamilton.ca/datasets/2595c9f6306d44e8a997021fed140d91_7/explore |
Not Applicable |
| Hamilton Heritage Property Grant Program Recipients |
Online: open.hamilton.ca/datasets/e2a5ed1eb0014c5da1d055576ff51e10_6/explore |
Not Applicable |
| BIA Commercial Property Improvement Grant Program Recipients |
Online: open.hamilton.ca/datasets/75094f69748a455d94963b96022db415_3/explore |
Not Applicable |
| Commercial Facade Property Improvement Grant Program Recipients |
Online: open.hamilton.ca/datasets/d34ccc9cb8e045778acbf0f786e54893_4/explore |
Not Applicable |
| Hamilton Heritage Conservation Grant Program Recipients |
Online: open.hamilton.ca/datasets/a7043c3623b94592b3ce93ba95f9e4fe_5/explore |
Not Applicable |
Financial Planning, Administration & Policy
| Type of Record | How to Access | Fees |
|---|---|---|
|
Budget information - Current and Historical |
Online: https://www.hamilton.ca/budget-finance/city-budgets Printed copies of City Budget information can be found at the Hamilton Public Library. |
Not Applicable |
|
Multi-Year Business Plans
|
Online: https://www.hamilton.ca/budget-finance/multi-year-business-plans
|
Not Applicable |
|
Current Development Charge Rates and Information
|
Online: https://www.hamilton.ca/budget-finance/development-charges/current-development-charge-rates-and-information
Phone: 905-546-2424 ext. 4400
|
Not Applicable |
| Historical Development Charges Reserves Statements |
Online: Available online through the Development Charges Sub-Committee Minutes: https://www.hamilton.ca/council-committee/council-committee-meetings/meetings-and-agendas
|
Not Applicable |
Information Technology
| Type of Record | How to Access | Fees |
|---|---|---|
|
City of Hamilton IT statistics –email volume, network information, WIFI usage. |
Online: www.hamilton.ca/government-information/trust-and-confidence-report/information-technology-profile |
Not Applicable |
|
Wireless Network Availability
|
Online: www.hamilton.ca/government-information/site-policies/wireless-network |
Not Applicable |
Legal Services & Risk Management
| Type of Record | How to Access | Fees |
|---|---|---|
|
Risk Management - Litigation Statistics |
Online: www.hamilton.ca/government-information/trust-and-confidence-report/information-technology-profile |
Not Applicable |
|
Risk Management - InsuranceRenewal Reports
|
Report ispresented yearly to the General IssuesCommittee. Online: www.hamilton.ca/council-committee/council-committee-meetings/general-issues-committee |
Not Applicable |
| Comprehensive Legal Services Report |
Report ispresented yearly to the General IssuesCommittee. Online: www.hamilton.ca/council-committee/council-committee-meetings/general-issues-committeeNot Applicable |
Not Applicable |
Office of the City Auditor
| Type of Record | How to Access | Fees |
|---|---|---|
|
Audit Reports |
Online: www.hamilton.ca/Audit |
Not Applicable |
|
Annual Fraud and Waste Report
|
Online: www.hamilton.ca/Audit |
Not Applicable |
Tax/Procurement/Financial Services
| Type of Record | How to Access | Fees |
|---|---|---|
| Financial Results |
Online www.hamilton.ca/budget-finance/financial-results Financial report includes five year financial and statistical review, consolidated financial statements, consolidated financial statements for the City Trust Funds (Cemetery and General Trust) and financial statements for the Trust Funds for the Homes for the Aged. |
Not Applicable |
| Tax Billing By-laws | Online www.hamilton.ca/home-property-and-development/property-taxes/tax-billing-by-laws Email [email protected] Phone 905-546-2489 |
Not Applicable |
| Area Rating | Online www.hamilton.ca/home-property-and-development/property-taxes/area-rating Email [email protected] Phone 905-546-2489 |
Not Applicable |
| Tax Impact Mapping | Online www.hamilton.ca/home-property-and-development/property-taxes/tax-impact-mapping Email [email protected] Phone 905-546-2489 |
Not Applicable |
| Tax Rates by Property Class | Online www.hamilton.ca/home-property-and-development/property-taxes/tax-rates-by-property-class Email [email protected] Phone 905-546-2489 |
Not Applicable |
| Municipal Tax Competitiveness Reports | Online www.hamilton.ca/home-property-and-development/property-taxes/municipal-tax-competitiveness-study Email [email protected] Phone 905-546-2489 |
Not Applicable |
| Sales of Properties for Tax Arrears | Online Results: www.hamilton.ca/home-property-and-development/property-taxes/tax-sale-property-results Sale Listings: www.hamilton.ca/home-property-and-development/property-taxes/current-tax-sale-property-listing Email [email protected] Phone 905-546-2489 |
Not Applicable |
| Tax Calculator | Online www.hamilton.ca/home-property-and-development/property-taxes/tax-calculator Email [email protected] Phone 905-546-2489 |
Not Applicable |
| Property Inquiry | Online www.hamilton.ca/home-property-and-development/property-taxes/property-inquiry Email [email protected] Phone 905-546-2489 |
Not Applicable |
| Tax Certificate | Online www.tax.hamilton.ca/AcceptDisclaimer.asp Email [email protected] Phone 905-546-2489 |
Fee may apply |
| Bid Opportunities |
Online |
Fees for the accessing and purchasing of documents |
| Procurement Policy By-law | Online www.hamilton.ca/buying-selling-city/bids-tenders/procurement-policy-by-law Email [email protected] Phone 905-546-2773 |
Not Applicable |
Tourism & Culture
| Type of Record | How to Access | Fees |
|---|---|---|
|
Public Art images, locations and Artist Statements |
Information on the City of Hamilton’s public art displays and policies. Online: www.hamilton.ca/publicart |
Not Applicable |
|
Museums and Historic Sites |
Museums and Historic sites managed by the City of Hamilton. Hours of operation, location and information of ticket purchase can be found online including active links to each sites’ ticket purchase portal |
Tickets purchased online or in person at any museum |
| Museums and Historic Sites |
Museums and Historic sites managed by the City of Hamilton. The spaces can be rented for cultural events, special events, corporate meetings and retreats, etc.Hours of operation, location, registration and program information can be found online. |
Consult website for appropriate fees. |
| Program Information and Dates |
Public Programming such registration dates for workshops, specialty tours and programs. Online: www.hamilton.ca/attractions/hamilton-civic-museums/museum-events |
Tickets purchased online or in person at any museum |
| Filming in Hamilton |
Chronological listing of filming that has taken place in Hamilton. |
Not Applicable |
| Creative Industries |
Snapshot of the Creative Industry in Hamilton. |
Not Applicable |
| Cultural Policy & Plan |
Complete listing of information relating to Hamilton’s Culture Plan Online: www.hamilton.ca/city-initiatives/strategies-actions/love-your-city-cultural-policy-plan |
Not Applicable |
|
Accommodation Hotels/motels/b&b -location of various types of accommodations available in Hamilton |
Open Data Portal: open.hamilton.ca/datasets/046d3962b61e4a5193b394550619c8ee_0/explore?location=43.253100%2C-79.905750%2C11.21 | Not Applicable |
|
Heritage Properties List of heritage properties on the City of Hamilton’s Inventory and on the Municipal Heritage |
Open Data Portal: open.hamilton.ca/datasets/ff4b80e1cd824b659caa935a252e0402_9/explore | Not Applicable |
|
Heritage Properties Web Map Interactive that displays heritage properties on the City of Hamilton Inventory and on the Municipal Heritage Register including non-designated properties and properties designated |
Open Data Portal: spatialsolutions.maps.arcgis.com/apps/webappviewer/index.html?id=aba8025ce739485ca37130d56040bb84 | Not Applicable |
|
Live Music Venues List of live music venues in Hamilton. Originally compiled by View Magazine and modified by the Music & Film Office to include Hamilton area venues |
Open Data Portal: open.hamilton.ca/datasets/fd126f26becf4a05b751ba81141d98c8_8/explore | Not Applicable |
|
Museums Location of museums in Hamilton |
Open Data Portal: open.hamilton.ca/datasets/6728810fb847489985d4b735502205a0_2/explore?location=43.214000%2C-79.862600%2C12.41 | Not Applicable |
|
Public Art Collections Interactive map that outlines the Public Art Collection in the City of Hamilton. These artworks range from murals to sculptures and works integrated into local streetscapes |
Open Data Portal: spatialsolutions.maps.arcgis.com/apps/MapTour/index.html?appid=1fb631efadbc44f78db08c202ec27256 | Not Applicable |
|
Public Art & Monuments List of public art and monuments installed in Hamilton |
Open Data Portal: open.hamilton.ca/datasets/a0bcdf73598c424d9e7ef72861dca71c_10/explore | Not Applicable |
|
Tourism Pont of Interest Location of points of interest in Hamilton |
Open Data Portal: open.hamilton.ca/datasets/e09cca59a8584cc28e7879bd6b0ce7f4_0/explore?location=43.261250%2C-80.003850%2C10.84 | Not Applicable |
|
Utility Box Wrap Public Art Public art vinyl wraps installed on City-owned and maintained traffic signal and electrical boxes in Hamilton |
Open Data Portal: spatialsolutions.maps.arcgis.com/apps/MapTour/index.html?appid=e73c26819e9c418895fa1af4a8ee37d4 | Not Applicable |
Transportation
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