Trust and Confidence Report

Growth Management Profile

This service includes the development of strategies for servicing, drainage and transportation facilities through Master Planning and Class Environmental Assessment studies. The service also administers street name and municipal numbers changes for the public and provides public notices to the residents regarding draft plans of subdivisions and condominiums.  This service includes:

  • Clearing conditions for the registration of draft plan of subdivisions and condominiums.
  • Legislative/Ministerial approvals for all plans of subdivisions and condominiums.
  • Infrastructure planning and environmental assessments for all growth related developments.
  • Shovel-ready growth initiatives for employment lands.
  • Airport Lease Management/Liaison - Monitoring of performance targets and lease compliance by the City Airport Operator and provide reports regularly to Hamilton City Council.

Service Details

Related Subservices

  • Growth Planning
  • Airport Lease Management/Liaison

Type of Service

  • Both public facing and internal corporate service

Rationale

  • Essential/Mandatory, Legislated requirement
  • The Planning Act requires City of Hamilton staff to circulate the notices of draft plans of subdivision and draft plan of condominiums to the public for the appeal process.

Primary Funding Sources

  • Capital Budget
  • Reserves
  • Net Levy
  • User Fees
  • Development Charges
  • Other - Rent and Special Assessment Fee

Service Level

  • At standard

Service Level Source

  • Legislated (Council By-laws and Provincial legislation including the Planning Act, Ontario Water Resources Act, Development Charges Act)
  • Council approved policy or service standard
  • Management directive

 

Performance Measures

2020


How much did you do? (volume)

Development Application Review and Comments

  • 361 total development applications for 2020 reviewed and commented (Breakdown Available)
  • 275 Applications processed during “Work from Home – COVID Period” (Breakdown Available) 

Draft Approval Notices and Final Approvals

  • 12 Draft Plan of Condominium Approval Packages Received from Planning and Draft Approved
    • Average 7 days from receipt to Notice of Draft Approval (Requirement 15 days)
    • Average 24 days from receipt to Final Approval (Requirement - 20-day appeal period – the 24 day average is due to Appeal checks with the clerks office and processing time)
  • 14 Draft Plan of Condominiums registered, average approx. 2 years from receipt from planning (Not legislated requirement and at Developer’s timing)
  • 9 Draft Plan of Subdivision Approvals Packages Received from Planning and Draft Approved (Note – Also includes LPAT Approved)
    • Average 14 days from receipt to Notice of Draft Approval (Requirement 15 days)
    • Average 24 days from receipt to Final Approval (Requirement - 20-day appeal period – 24 day average is due to Appeal checks with the clerks office and processing time)
  • 5 Draft Plan of Subdivisions registered, average approx 400 days from receipt from planning (Not Legislated requirement – At Developer’s timing)

Minor Draft Plan Revisions

  • 4 Subdivision Revisions (Remain in process – delayed due to applicant)
  • 2 Condominium Conversion Revisions - 1.25 years for processing

NOTE: This is due to Building permit and Zoning Conformity Issues for the proposals)

Draft Plan Extensions

  • 42 (with 7 Pending) (Approximately 2 hours each to process)

Site Alteration Permit Applications

  • 13 Site Alteration Permit Applications (approx.. 8 hours on average per application)

Note: an additional hour has been included in our average in comparison to 2019 due to formal Conditions of Approval now being added – review and clearance processing time

Addressing / Street Name Letters

  • 134 Addressing Letters (approximately 1.3 hours each)

Bell NG 9-1-1 Changes

  • Bell NG 911 Addressing Changes – 4 (Time required 3 hours)

NOTE: Does not include project management time or reports, only the addressing letter time.

Maintenance Fee Letters

  • 20 Maintenance Fee Letters sent out and processed (at approximately 2 hours each)

CheckIt Reviews / GO360 Quality Control

  • Resolved 56 Check-It Reviews (at approximately 1 hour each) -> 56 hrs
  • GO360 Quality Control (total - approximately 60 per hour) - > approximately 2 hours per issue
  • Various Matters

OTHERS / MISCELLANEOUS

  • AEGD Matters / Inquiries (approximately 24 hours total)
  • Site Alteration Inquiries (approximately 48 hours total)
  • Bell 911 Project Management and Report Writing Time (approximately 40 hours for Alvin Chan; and, D 30 hours for David Tsai)
  • Pipeline Projects and hearings (approximately 3 months - ongoing)
  • AMANDA Team (approx. 2 months total, involves front line staff as required (Paul Toffoletti)) 

How much did you do? (volume)

Notices of Draft Plans

  • Subdivisions:
    • DRAFT APPROVALS - 3
    • FINAL APPROVALS - 5
  • Condominiums:
    • DRAFT APPROVALS - 10
    • FINAL APPROVALS - 22

Addressing / Street Name Letters

  • Address Notifications - 235

Reports for street name changes

  • Prepared - 3

How much did you do? (volume)

Notices of Draft Plans

  • Subdivisions:
    • DRAFT APPROVALS - 8
    • FINAL APPROVALS - 16
  • Condominiums:
    • DRAFT APPROVALS - 16
    • FINAL APPROVALS - 11

Addressing / Street Name Letters

  • Address Notifications - 158
  • Address Letters written - 1,279

Reports for street name changes

  • Prepared - 1
  • Draft - 1 (required new Council for approval)

How much did you do? (volume)

  • Draft Approvals/Registered Plans in 2017:  17
  • Notices of Decision for Draft Plans: 18
  • Addresses Issued: 1,394
  • Official Address Notification Letters Issued: 165 

How well did you do it? (quality)

  • All approvals given within 30 day completion objective

Is anyone better off? (impact)

  • Development approvals moved to building permit stage more quickly, which adds to municipal assessment and jobs in Hamilton.

How much did you do? (volume)

  • Draft approvals/registered plans in 2017: 25 to 30

How well did you do it? (quality)

  • All approvals given within 30 day completion objective

Is anyone better off? (impact)

  • Development approvals moved to building permit stage quicker, which adds to municipal assessment and jobs in Hamilton.