Hosting Events

Food Safety Requirements at Special Events

Requirements for temporary food vendors at special events
Food served at special events must be prepared and handled safely. Public Health Inspectors will inspect food vendors at the event for safe food preparation and handling.

How to apply

Special events coordinators must get approval from Public Health Services to serve food at special events.

Download the special events packages for more information and to fill out the included application:

Coordinators must provide copies of the food safety requirements to all food vendors at the event.
Organizations or individuals selling, giving food away or providing samples must complete application forms.

For any questions about your food safety package please call 905-546-2489.

Submission deadline

You must return organizer and vendor applications no later than 14 days prior to the event.

  • Drop off or mail completed application forms to:
    ​Public Health Services, Food Safety Program, Robert Thomson Building, 110 King Street West, 2nd Floor, Hamilton, Ontario L8P 4S6
  • Fax completed application forms to 905-546-2787


Cost for application

  • A fee of $33.63+ HST = $38 is charged per vendor for special events and festivals.
  • The special event coordinator can recover the cost from individual vendors.
  • The special event coordinator is responsible for paying the full fee to Public Health Services.
  • Only one cheque or money order will be accepted for payment for each event.
  • Refreshment vehicles fully licensed by the City of Hamilton are not required to pay the $33.63+ HST = $38 fee.
  • If Public Health does not receive the application 14 days before the event, an additional fee of $23.89+ HST = $27 per vendor will be charged.

Contact us

Public Health Services, Food Safety Program
110 King Street West, 2nd Floor (Robert Thomson Building)
Hamilton, Ontario L8P 4S6
Phone: 905-546-2424 x 2551
Fax: 905- 546-2787
Email: [email protected]