Hosting Events

Indoor Social Gathering Venues

COVID-19 Vaccination Verification

Starting September 22, 2021, each person who enters an indoor facility for meetings or events must show proof of vaccination and identification at the time of entry, which will be verified by the event organizer or designate. The only exceptions permitted for meeting and event spaces include:

  • Children under 12 years of age
  • Individuals with a medical exemption and supporting documentation from a physician/nurse
  • Individuals using the washroom or passing through an indoor space to access outdoor space
  • Retail or admission/membership purchases (without the intent to stay)

For more information, visit www.hamilton.ca/ProofOfVaccination

Do I need proof of vaccination to go on a tour in the museum?
You do not need to show proof of vaccination to access the gift shop, washroom facilities, retail or admission purchases and guided tours. Proof of vaccination is only required to enter indoor meeting and event spaces.

What can I expect for vaccine verification when I visit a City Museum event or meeting space?
Each person who enters an indoor facility for meetings or events must show proof of vaccination and identification at the time of entry, which will be verified by the event organizer or designate. Verification is required for any individual who is not an employee working in or operating the facility.

When arriving at a meeting or event space, signage will indicate the main entrance. Vaccine verification is required when entering a meeting or event space, followed by contact and health screening. Please plan and adjust arrival times accordingly as you may experience wait times before entering. Thank you in advance for your patience and understanding.

Will my vaccination records or personal health information be kept or recorded?
No. Any vaccination records or documentation will only be visually verified - no information will be retained or copied.

If I am just leaving the facility briefly and coming right back in, do I have to show my vaccine verification each time I enter the facility?
Yes. Businesses and organizations are not permitted to retain vaccine records or status, so individuals will be required to show their proof of vaccination each time they enter the facility.

What is acceptable proof of vaccination or identification?
Proof of vaccination, identification and exemption requirements are determined by the Ministry of Health. For more information, visit www.hamilton.ca/ProofOfVaccination. Identification is required to verify name and date of birth only.

  • Must show Name and Date of Birth, issued from an institution or organization
  • Does not need to include a picture
  • Can be shown as a photocopy or digital/electronical version (on a device)
  • Can be expired

Do I need to show vaccine verification to use the washrooms in museum facility?
No. Members of the public will be permitted to quickly use the closest non-changeroom washroom and exit the building.

I am unvaccinated – can I still enter the event or meeting space?
These vaccine exemptions apply to meeting and event spaces:

  • Children under 12 years of age
  • Individuals with a medical exemption and supporting documentation from a physician/nurse
  • Individuals using the washroom or passing through an indoor space to access outdoor space
  • Retail or admission/membership purchases (without the intent to stay)

Are youth required to show identification?  What is acceptable identification?
Youth 13 to 17 years of age accessing a meeting or event space are required to show proof of vaccination and identification in accordance with the Ministry of Health. For more information, visit www.hamilton.ca/ProofOfVaccination.

What if I refuse to show vaccine verification?
No member of the public will be permitted to enter the event or meeting space without proof of vaccination or exemption.

The City of Hamilton has a Zero Tolerance policy. Anyone engaging in verbal assaults, threats or aggression, vandalism, or incitement of violence will be ejected from the property with a mandatory suspension from all municipal facilities. We ask that everyone attending a City recreation centre/arena contributes to a positive and supportive environment for children, their families, and community sport.

What if someone in attendance at my event refuses to show vaccine verification?
The event organizer is responsible to ensure that attendees are aware of and comply with the Provincial requirement to show vaccination status when entering a meeting or event space.  If they do not comply, the event may be cancelled, and a refund will not be issued. Staff may request at any time, documented proof of contact tracing, and evidence of vaccination screening.

The Hayloft at Dundurn

Located on the upper floor of The Coach House, a magnificent Victorian venue built in 1870, this unique gathering space is sure to impress. Inquire about a guided tour of Dundurn Castle for your guests.

  • Unique 1870 Coach House
  • Kitchenette including full size fridge and ice maker
  • 2-acre historic Kitchen Garden
  • Guided tours with costumed interpreters
  • Fully accessible gathering space
  • Free parking

For bookings and information contact:
Dundurn National Historic Site
Phone 905-546-2872
Email [email protected] 


The Stable at Whitehern

This cottage-style retreat in the very heart of the city exudes the tranquil charm of a quaint country cottage complete with dark-stained wood and original limestone walls. Request a guided tour of Whitehern Historic House and learn about three generations of the McQuesten family.

  • 1850s cottage-style retreat in the heart of the city
  • Kitchenette with full size fridge and use of teacups, saucers, dishes, cutlery, coffee urns, tea pots, etc.
  • Beautiful historic gardens
  • Fully accessible gathering space
  • Downtown location behind City Hall

For bookings and information contact:
Whitehern Historic House & Garden
Phone 905-546-2872
Email [email protected]


The Cellar at Grandview

Set among a spacious rural landscape in Battlefield Park this magnificent venue boasts 19th-century décor with beamed ceilings and natural light. Request a guided tour of Battlefield House Museum to round out your next gathering.

  • Exquisite 1830s decor
  • Kitchenette including full size fridge and stove and microwave
  • Beautiful landscaped grounds
  • Fully accessible gathering space
  • Free parking

For bookings and information contact:
Battlefield House Museum & Park
Phone 905-662-8458
Email [email protected]


The Woodshed at the Steam Museum

Part of Hamilton’s first Waterworks, this historic building features post and beam architecture from the 1850s. Book a guided tour of the 1859 Pumphouse and learn about Hamilton’s first Waterworks.

  • 1859 timber-frame woodshed
  • Kitchenette including full size fridge and microwave and use of coffee maker 
  • Fully accessible gathering space
  • Free parking
  • Two minutes from QEW

For bookings and information contact:
Hamilton Museum of Steam & Technology
Phone 905-546-4797
Email [email protected]


Ancaster Old Town Hall

Built in 1871, it stands today as one of the finest pieces of stone architecture in Ancaster, complete with stage, hardwood floor, arched windows and a high ceiling.

  • 1870s Town Hall
  • Serving kitchen including full size fridge, large cooler, small freezer and warming ovens
  • Fully accessible
  • Free parking
  • Just minutes from Highway 403

For bookings and information contact:
Ancaster Old Town Hall
Phone 905-648-8144
Email [email protected]


The Gallery at Fieldcote

Modest meeting space with patio doors that offer a lovely view of the beautiful garden and stone terrace.

  • Multi-use space on main floor of Tudor-style building
  • Kitchenette with full size fridge and small microwave
  • Just minutes from Highway 403

For bookings and information contact:
Fieldcote Memorial Park & Museum
Phone 905-648-8144
Email [email protected]

Venue capacities are presented at pre-COVID-19 levels. Please note that current actual capacities are 30% of the number published.

Venue Historic Site Theatre style - Full seating without tables Banquet style - Tables and full seating
The Hayloft at Dundurn Dundurn National Historic Site 120 72
The Stable at Whitehern Whitehern Historic House & Garden 40 NA
The Cellar at Grandview Battlefield House Museum & Park 100 70
The Woodshed at the Steam Museum Hamilton Museum of Steam & Technology 100 90
Ancaster Old Town Hall Fieldcote Memorial Park & Museum 120 90
The Gallery at Fieldcote Fieldcote Memorial Park & Museum 30 20
Venue Historic Site Half Day Full Day Evening
The Hayloft at Dundurn  Dundurn National Historic Site $375 $500 $700
The Stable at Whitehern Whitehern Historic House & Garden $275 $375 $450
The Cellar at Grandview Battlefield House Museum & Park $325 $450 $600
The Woodshed at the Steam Museum Hamilton Museum of Steam & Technology $275 $375 $450
Ancaster Old Town Hall Fieldcote Memorial Park & Museum $325 $450 $600
The Gallery at Fieldcote Fieldcote Memorial Park & Museum $275 $375 $450