Election Archives and Reports

Ward 5 Vacancy

Appointment of an applicant to the Office of Councillor for Ward 5

At the Special Council meeting on November 12, 2021, in accordance with the appointment process set out in Filling Vacancies of Members of Council Procedure (PDF, 144 KB), City Council appointed Russ Powers to fill the vacancy in the Office of Councillor for Ward 5 for the remainder of the 2018-2022 Term of Council.


  • Declaration of Vacancy - September 29, 2021
  • Decision to fill vacancy through appointment - September 29, 2021
  • Public advertising of Position - October 3 to 16, 2021
  • Application Deadline Date - October 29, 2021
  • Confirmation of Eligibility by the City Clerk - November 4, 2021
  • Special Council Meeting for Appointment Selection - November 12, 2021
  • Inaugural Council Meeting for the New Member of Council - November 24, 2021

Frequently Asked Questions (FAQs)

The term starts on November 24, 2021 when the successful candidate takes their Oath of Office and ends when the new Council is sworn in after the 2022 Municipal and School Board Election.

The Municipal Elections Act, 1996 sets out in detail the requirements to be met by candidates for office. Interested candidates who wish to obtain their own updated copy of the Municipal Elections Act, 1996 can  download it from the Ministry’s website e-laws.gov.on.ca

Candidates for the office of Councillor Ward 5 must meet the same criteria as eligible voters or electors.

You must be:

  • A resident of the City of Hamilton, or an owner or tenant of land in the City of Hamilton or the spouse of such an owner or tenant;
  • A Canadian citizen;
  • At least 18 years old;
  • Not prohibited from voting under Section 17(3) of the Municipal Elections Act, 1996, as amended, or otherwise by law.

Please note that Section 29(4) of the Municipal Elections Act states that “if a Municipality is divided into wards, a person is eligible to be nominated for an office in an election in any ward of the municipality”.

The role of Council is laid out in Section 224 of the Municipal Act, 2001.

224. It is the role of council,

a) to represent the public and to consider the well-being and interests of the municipality;
b) to develop and evaluate the policies and programs of the municipality;
c) to determine which services the municipality provides;
d) to ensure that administrative policies, practices and procedures and controllership policies, practices and procedures are in place to implement the decisions of council;
d.1) to ensure the accountability and transparency of the operations of the municipality, including the activities of the senior management of the municipality;
e) to maintain the financial integrity of the municipality; and
f) to carry out the duties of council under this or any other Act.

The Ontario municipal Councillor’s guide provides a summary of the matters that an elected official may undertake in their role. 

The Municipal Act, 2001, authorizes municipalities to pay remuneration and expenses to councillors. City of Hamilton Council Members are paid an annual wage and their council related expenses are reimbursed.  

Recent information on Council renumeration and expenses can be found in:

City of Hamilton Councillor positions are full-time. Councillors devote time to the following duties:

  • Attendance at Council and committee meetings
  • Telephone calls and contact with constituents
  • Reading and research time
  • Special community events (i.e. ceremonies, parades, etc.)

There is no fee required to submit a nomination for the Ward 5 Councillor nomination process.

Interested candidates should refer to the Municipal Act, 2001 to verify eligibility. 

If eligible, candidates must complete and submit the following:

Any individual wishing to be considered for appointment to fill the Council vacancy will be required to provide acceptable identification that shows the candidate’s name, qualifying City of Hamilton address, and signature to prove their identity and eligibility to the satisfaction of the City Clerk.  

Identification to meet the requirement to show name, address and signature can be through one piece of ID or a combination of two pieces of ID. This can include (but is not limited to):

  • Ontario driver’s licence
  • Ontario health card (if your name and address are printed on the card)
  • Document issued or certified by a court in Ontario
  • Any other document from the government of Canada, Ontario or a municipality in Ontario or from an agency of such a government
  • Any document from a Band Council in Ontario established under the Indian Act (Canada)
  • mortgage, lease or rental agreement
  • insurance policy
  • credit card statement
  • bill for hydro, water, gas, telephone, internet

For more examples of acceptable forms of identification, candidates can refer to O.Reg. 304/13: VOTER IDENTIFICATION under the Municipal Elections Act, 1996, S.O. 1996, c. 32, Sched.

All candidates are required to make an appointment with the Office of the City Clerk to submit the documents. Appointments can be scheduled by calling 905-546-2424 x4408. 

*Please note that prior to visiting City Hall you will be required to complete the City of Hamilton’s COVID Screening Assessment and be prepared to provide proof of such upon your arrival to City Hall. The screening tool can be accessed at COVID Self Assessment.

Information will be made public as follows:

  • The completed Form 1 and Form 2 from each certified Candidate will be made available to the public for viewing at the Clerk’s Counter.
  • A redacted version of Form 1 and Form 2 will appear on the council agenda for the Special Council Meeting on November 12, 2021.
  • The original, unredacted Form 1, Form 2, and CV/Resume from each candidate will be made available to members of council only.
  • Candidates’ CV/Resume will not be made publicly available unless the candidate consents to the release of CV/Resume. Each candidate will be asked for their consent to make their CV/Resume Public.

Personal information collected for the Ward 5 Vacancy Nomination process is collected under the authority of Section 33 (1) of the Municipal Elections Act, 1996, for the purpose of publishing, consented to, personal information to the City of Hamilton’s website for candidacy in Ward 5. Questions about the collection of personal information can be directed to the Manager of Elections and Print/Mail, at 905-546-2489 Ext. 2753.

Candidate submissions will be reviewed and certified by the City Clerk following the close of the submission process on October 29, 2021 at 2pm. The information of certified Candidates will be provided to Council for review at consideration at the Special Council Meeting on November 12, 2021.

Yes. Each candidate will be required to submit the endorsement information of 25 persons supporting their candidacy, in accordance with the Endorsement of Nomination Form. It is recommended that candidates collect more than the minimum number of endorsements required to ensure the threshold of qualifying endorsements is met.

Candidates should advise individuals providing endorsement that information provided in Endorsement of Nomination Form - Form 2, will be publicly available for viewing at the Office of the Clerk and that a redacted version will be included in the Council Agenda.

Personal information collected for the Ward 5 Vacancy Nomination process is collected under the authority of Section 33 (1) of the Municipal Elections Act, 1996, for the purpose of publishing, consented to, personal information to the City of Hamilton’s website for candidacy in Ward 5. Questions about the collection of personal information can be directed to the Manager of Elections and Print/Mail, at 905-546-2489 Ext. 2753.

No. Nomination endorsements can be from any eligible elector within the City of Hamilton.

Each Certified Candidate will have the opportunity to speak for five minutes at the Special Council Meeting scheduled for November 12, 2021. This is not a requirement, and candidates may choose not to speak. Candidates are required to notify the City Clerk in writing of their intent to speak at the Special Council Meeting, and can do so on the Freedom of Information and Statement of Interest Form. 

Candidates may use the five minutes provided to them at the Special Council Meeting as they choose. Candidates may wish to use this time to provide background information, speak to their relevant qualifications, and express why they are interested in the position for consideration of Council.

Council will review all submissions in advance and will consider all presentations made at the Special Council Meeting. Following the presentations made by candidates, Council will vote in accordance with the Filling Vacancies of Members of Council Procedure.

The successful candidate will be required to abide by the City’s Mandatory COVID-19 Vaccination Verification Policy (PDF, 126 KB).

Clerks staff would be happy to discuss accommodation requests with you. Please reach out [email protected] or call 905-546-2424 x4408.

Completed nomination packages may be viewed in person at the Clerk’s Counter at Hamilton City Hall. An appointment is required to view in-person. Interested individuals can reach out to [email protected] or call 905-546-2424 ext. 4408 to book an appointment to review.

Redacted versions of the nomination packages will be available on the City website and in the agenda for the November 12 Special Council Meeting.

All visitors are required to complete the COVID-19 screening tool before entering City Hall. Staff will receive the appointment at the Clerk’s Counter or another location that is reasonably available, individuals will be notified of the location in advance of the appointment. Following public health guidance, individuals with an appointment will be required to follow COVID-19 safety protocols as identified by staff. All visitors are permitted to review and take notes on a notetaking device/method of their choosing.

Contact us

If you have more questions about the process or vacancy, please contact:
Office of the Clerk
Email: [email protected]
Phone: 905-546-2424 ext. 4408