Request to Speak to a Committee of Council

Members of the public who would like to participate in a Committee meeting are able to provide comments in writing via mail or email in advance of the meeting. Comments can be submitted by emailing [email protected] or by mailing the Legislative Coordinator of the respective Committee, City of Hamilton, 71 Main Street West, 1st Floor, Hamilton, Ontario, L8P 4Y5. Comments must be received by noon the day before the meeting. Any written comments received after the deadline will be included on the next Council agenda.

Comments can also be placed in the drop box which is located at the back of the 1st Floor of City Hall, 71 Main Street West. All comments received by noon two business days before the meeting will be included in the agenda.

Members of the public can participate in a statutory public meeting or a Standing Committee by submitting a pre-recorded video by noon two business days before the meeting.

The video must be no longer than 5 minutes in length and will be reviewed before the meeting to ensure it adheres to the City’s procedures and protocols in presenting to Council.

The video can be submitted by emailing [email protected] or dropping off a USB at the City Hall drop box located at the back of the 1st Floor of City Hall, 71 Main Street West, to the attention of the Legislative Coordinator of the respective Committee.

Any videos that do not adhere to the City’s procedures and protocols will not be presented at the meeting.

Members of the public can participate at hybrid meetings, virtually (through Webex via computer or phone) or in-person. Participation in either of these formats requires pre-registration with delegations being no longer than 5 minutes in length.

Persons wishing to delegate on a matter that is listed on the Committee agenda, shall submit a Request to Speak form no later than 12:00 noon the business day before the meeting. If the Committee is meeting on a Monday, the deadline will be 12:00 noon on the Friday before.

Upon registering for a meeting, members of the public who are participating virtually will be emailed a link for the Webex meeting. The link must not be shared with others as it is unique to the registrant.

All members of the public who register to participate virtually will be contacted by City Staff to confirm details of the registration prior to the meeting and provide an overview of the public participation process.

If you need clarification or have any questions on how to participate in a statutory public meeting or Standing Committee, please email [email protected] or by phone at 905-546-2424 extension 4408.

Members of the public who would like to participate in a Hamilton Municipal Heritage Committee meeting are able to provide comments in writing via mail or email in advance of the meeting.

Comments can be submitted by emailing [email protected] or by mailing the Legislative Coordinator, Standing Committee, City of Hamilton, 71 Main Street West, 1st Floor, Hamilton, Ontario, L8P 4Y5.

Comments must be received by noon the day before the meeting.

Comments can also be placed in the drop box which is located at the back of the 1st Floor of City Hall, 71 Main Street West. All comments received by noon two business days before the meeting will be included in the agenda.

Property owners can participate in a Hamilton Municipal Heritage Committee meeting by submitting a pre-recorded video by noon two business days before the meeting. The video must be no longer than 5 minutes in length and will be reviewed before the meeting to ensure it adheres to the City’s procedures and protocols in presenting to Council. The video can be submitted by emailing [email protected] or dropping off a USB at the City Hall drop box located at the back of the 1st Floor of City Hall, 71 Main Street West, to the attention of the Legislative Coordinator, Hamilton Municipal Heritage Committee. Any videos that do not adhere to the City’s procedures and protocols will not be presented at the meeting.

Property owners for items on the meeting agenda are also able to provide oral comments regarding Hamilton Municipal Heritage Committee items by participating at hybrid meetings, virtually (Webex via computer or phone) or in person. Participation in either of these formats requires pre-registration with delegations being no longer than 5 minutes in length.

Property owners wishing to delegate on a matter that is listed on the Hamilton Municipal Heritage Committee agenda, shall submit a Request to Speak form no later than 12:00 noon the business day before the meeting. If the Committee is meeting on a Monday, the deadline will be 12:00 noon on the Friday before.

Upon registering for a meeting, members of the public who are participating virtually will be emailed a link for the Webex meeting. The link must not be shared with others as it is unique to the registrant.

Property owners who register to participate virtually will be contacted by City Staff to confirm details of the registration prior to the meeting and provide an overview of the public participation process.

If you need clarification or have any questions on how to participate in a statutory public meeting, please email [email protected] or by phone at 905-546-2424 extension 2604.

Members of the public who would like to participate in a Committee of Adjustment meeting are able to provide comments in writing or via email in advance of the meeting. Comments can be submitted by emailing [email protected] or by mailing the Committee of Adjustment, City of Hamilton, 71 Main Street West, 5 th Floor, Hamilton, Ontario, L8P 4Y5. Comments must be received by noon two days before the Hearing.

Comments can also be placed in the drop box which is located at the back of the 1st Floor of City Hall, 71 Main Street West. All comments received by noon two business days before the meeting will be forwarded to the Committee members.

Members of the public are also able to provide oral comments regarding Committee of Adjustment Hearing items by participating at hybrid meetings, virtually (Webex via computer or phone) or in person. Participation in either of these formats requires pre-registration with delegations being no longer than 5 minutes in length. Interested members of the public must register by 12:00 noon the day before the hearing.

Upon registering for a meeting, members of the public who are participating virtually will be emailed a link for the Webex meeting. The link must not be shared with others as it is unique to the registrant.

To register to participate by Webex either via computer or phone, please contact Committee of Adjustment staff by email [email protected] or by phone at 905-546-2424 ext. 4221.

The following information is required to register:

• Committee of Adjustment file number that you wish to speak to,
• Name and address of the person wishing to speak.
• A separate registration for each person wishing to speak is required.

Upon registering for a meeting, members of the public will be emailed a link for the Webex meeting. The link must not be shared with others as it is unique to the registrant.

All members of the public who register will be contacted by Committee Staff to confirm details of the registration prior to the Hearing and provide an overview of the public participation process. We hope this is of assistance and if you need clarification or have any questions, please email [email protected] or by phone at 905-546-2424 ext. 4221.

Webex (video) participation requires either a compatible computer or smartphone and an application (app/program) must be downloaded by the interested party in order to participate. It is the interested party’s responsibility to ensure that their device is compatible and operating correctly prior to the Hearing.