Provincial Offences Notice

Please note that it may take 10 or more days after you are given an Offence Notice or ticket for your case to appear in the system to accept payment online or by phone. You can pay your offence notice in one of 3 ways:

Online

• There is a $3 non-refundable convenience fee added to online payments.
• It takes up to three business days to process your payment and update the court records.
• It can take up to five business days to update the Ministry of Transportation records.

Pay your ticket online

Phone

Call 905-540-5592

• Payment can be made with a valid credit card, Debit Visa/Mastercard.
• Have your ticket number and credit card information available when you call.

In person 

Pay your fine to:
Provincial Offences Office for the City of Hamilton
50 Main Street East
Suite 110
Hamilton, ON L8N 1E9

• You can pay by cash, cheque, money order, debit or credit card when you pay in person.
• You can pay by cheque, money order or credit card when you pay by mail.
• You must include or bring your offence notice, notice of fine and due date or the ticket number with your payment.

Hamilton Provincial Offences are conducting court proceedings in-person and virtually. 

For Early Resolution Meetings you have the option to appear by audio, video or in-person.

For Guilty Pleas you have the option to appear in-person or virtually.  If you appear virtually it is recommended that you appear by video.

You can request an early resolution to meet with the prosecutor and discuss the charge either online, by email or in person.

Online

Depending on your case, you may be able to request a meeting online to discuss your ticket with a prosecutor before going to trial.

POA Online Services

1. Enter the information on the ticket or notice
2. Click on “Request an early resolution meeting”
3. Include all information, including your email address and phone number
4. Submit your request

You will be sent a notice in the mail regarding the date, time and location of your early resolution meeting.

Email

Complete the Replacement of Missing Offence Notice(PDF, 96.39 KB) and email it to [email protected].

You will be sent a notice in the mail regarding of the date, time and location of your early resolution meeting.

Mail or In Person

1. Check off the Request for Meeting box on the back of the offence notice.
2. Record any change in your address information at the bottom on the back of the offence notice.
3. If you require an interpreter for your meeting, indicate the language required on the back of the offence notice.
4. Mail or bring your offence notice to:
   Provincial Offences Office for the City of Hamilton
   50 Main Street East, Suite 110
   Hamilton, ON L8N 1E9
5. You will be sent a notice in the mail regarding the date, time and location of your early resolution meeting.

If you fail to attend the Early Resolution meeting, the court may enter a conviction in your absence.

Hamilton Provincial Offences are conducting court proceedings in-person and virtually. .

For Trial Matters you have the option to appear in-person or virtually by video only.

You can appear in court to plead not guilty by submitting a Notice of Intention to Appear Form by one of these methods:

Online Notice of Intention to Appear Form

The self-service Notice of Intention to Appear form is now available to request a trial date for an Offence Notice.

Request Trial

Hamilton Provincial Offences are conducting court proceedings in-person and virtually. 

For Trial Matters you have the option to appear in-person or virtually by video only.

For Early Resolution Meetings you have the option to appear by audio, video or in-person.

For Guilty Pleas you have the option to appear in-person or virtually.  If you appear virtually it is recommended that you appear by video

Below are instructions to help you participate/observe virtual court proceedings.

Connecting to Virtual Court Proceedings

Refer to the Courtroom Number provided on your notice or summons and follow the link accordingly for the courtroom you are scheduled to in order to connect to Zoom or call the number associated to the courtroom to connect via telephone.

Courtroom 100
Phone 1-855-703-8985 (Canada Toll-free)
Meeting ID 969 7412 4694
Passcode 552668

Courtroom 200
Phone 1-855-703-8985 (Canada Toll-free)
Meeting ID 961 1718 1690
Passcode 047378

Courtroom 201
Phone 1-855-703-8985 (Canada Toll-free)
Meeting ID 976 1940 7929
Passcode 837274

Courtroom 202/202R
Phone 1-855-703-8985 (Canada Toll-free)
Meeting ID 988 0956 0795
Passcode 200661

Requiring Assistance

If you would like to request a disability related accommodation or assistance, contact Hamilton Court Services prior to your scheduled appearance date at:
Phone 905-540-5592 ext. 7 or
Email [email protected]

Submitting Court Exhibits

Court Exhibits
If you would like to submit proposed court exhibits please contact the Court Reporters office for further information and instructions:
Phone 905-546-2424 ext. 6297
Email [email protected]

Submitting Motion / Trial Materials

Motion/Trial Materials that are not proposed exhibits can be submitted online through CityShare. Note: electronic copies of all motion and trial materials are preferred.

For documents being tendered to the court for a motion or trial proceeding please refer to the following guidelines:

• Documents are to be submitted no later than 1 business day before the motion/trial day by CitySHARE only.
• A CitySHARE account is not required for the submission of documents. Documents are to be submitted via the link below.
• Any proposed exhibits are to be sent to the specific CityShare account for the scheduled courtroom. Please contact [email protected] for exhibit submission assistance.

Submit motion / trial materials via CityShare

Only motion or trial documents are to be sent through CityShare. No inquiries or Exhibits. For exhibit submission assistance contact [email protected]

The accepted file formats (up to 5 GB total) are:

• Documents: Word or PDF
• Photos: JPEG or PDF
• Video: MP4, AVI, MKV and MOV
• Audio: MP3, MP4, WAV and WMA

Each document is to be clearly labelled in the following format:

• Date of proceeding - Last name, First name (of defendant) - Description of the Document - DEF or PROS.
  For example: July 1, 2022 - Smith, Jane – Book of Authorities – DEF
  Note: DEF = Defendant, PROS = Prosecution

Documents that are unable to be sent electronically may be submitted in person no later than 5 business days before the motion or trial day and are required to be labelled in the same format noted above and delivered to:

• Hamilton Provincial Offences Office
  Court Reporters
  Suite 110 - 50 Main St E
  Hamilton, ON L8N 1E9

For further information or assistance in submitting your Motion/Trial Materials electronically please contact the Trial Coordinator at [email protected]

Virtual Court Decorum for Participants and Observers

All Participants and Observers must conduct themselves for remote hearings as if they were physically in the courtroom. Please Review the following Remote Court Appearance Guides.

Guide for Participants

Guide for Defendants

You can check the status of all tickets or fines, issued under the Provincial Offences Act.

You cannot check the status of tickets or fines for:

• criminal matters
• parking tickets
• cases under appeal
• cases with publication bans
• charges involving anyone under 16 years of age

Status of Tickets & Fines

If you wish to file an appeal or make a Charter application, you will need three copies of the transcript of the court proceedings.

How to order a transcript of court proceedings

• Complete the Transcript Order Form(PDF, 1.82 MB) | Commande de Transcription(PDF, 481.19 KB)

• Submit your transcript order by (Payment of minimum deposit of $25 required at the time of ordering.)
  Email [email protected]
  In person 50 Main Street East, Hamilton, Ontario, Room 110.

• Need to order a digital audio recording of proceedings? Fill out a Defendant Audio Request Form(PDF, 2.04 MB) | Counsel or Licensed Paralegal Audio Request Form(PDF, 907.98 KB)

• If your matter is lengthy, you will be contacted by a court reporter regarding a larger deposit before production of your transcript begins.

• You will be contacted when the transcript is complete and ready for pick up. Information will also be provided regarding any balance or refund that may be owed. Please pick up the transcript and finalize your account in person or as otherwise arranged with the court reporter who contacts you.

Note: Full payment is required for all outstanding invoices after a transcript order has been completed even if, for any reason, the transcript is no longer required. Cancellation of orders must be provided in writing by fax, email, or in person. A full refund will be provided if the order has not been processed. You will be responsible for any amount owing for partial production at the time of cancellation, if production has already begun.

Electronic Format

• First certified electronic transcript
  Fee $6.30 per page or $25.00, whichever is greater
• First certified electronic transcript within five business days
  Fee $8.80 per page or $25.00, whichever is greater
• First certified electronic transcript within 24 hours
  Fee $11.75 per page or $25.00, whichever is greater
• For any additional electronic copies requested at the time as a request for item 1, 2, or 3
  Fee No Charge
• For an electronic copy of a previously transcribed transcript
  Fee $25

Printed Format

• First certified printed transcript
  Fee $7.10 per page or $25, whichever is greater
• First certified printed transcript within five business days
  Fee $9.60 per page or $25, whichever is greater
• First certified printed transcript within 24 hours
  Fee $12.55 per page or $25, whichever is greater
• For an electronic transcript, requested at the same time as request for item 1, 2 or 3
  Fee No Charge
• For any additional certified transcript in printed formation previously transcribed
  Fee $0.80 per page or $25, whichever is greater
• For a copy of the same transcript in electronic transcript previously transcribed, requested at any other time
  Fee $25

Recording of Digital Audio of Proceedings

• Single day’s recording per case
  Fee $22
• Multiple day recordings per case
  Fee $22 for first day requested, $10.50 for each additional day of the same case if ordered at the same time
  Must have already taken place to be processed as a single transaction

Note: All orders for digital audio recordings are subject to Access Policies and may require an order by the presiding Justice of the Peace

Transcript fees as legislated in Ontario Regulation 94/14 effective April 1, 2022

For further inquiries regarding transcript orders, contact 905-546-2424 ext. 6297 or [email protected].

Once you have a court date, to obtain disclosure, complete a Disclosure Request Form(PDF, 128.3 KB) | Demande de Divulgation(PDF, 120.35 KB) and send the request by one of these methods: 

Email: [email protected]
Fax: 905-546-2620
Mail: Municipal Prosecutor’s Office
c/o City Hall, 71 Main St. West
Hamilton, Ontario
L8P 4Y5

In person: Municipal Prosecutor’s Office
50 Main St. East
Room 156
Hamilton, Ontario.

Hamilton Police Service

If you have been charged with speeding by a Hamilton Police Service officer and the officer used a radar or laser device to obtain the speed reading, you can obtain a copy of the relevant manual for the device used by clicking on the link to the manual. The officer's notes will indicate what device the officer used.

Ontario Provincial Police

If you have been charged with speeding by an Ontario Provincial Police officer and the officer used a radar or laser device to obtain the speed reading, you can obtain a copy of the relevant operating and testing sections of the manual for the device used by clicking on the link to the manual. The officer’s notes will indicate what device the officer used.

The Ontario Court of Justice has developed a Guide to Appeals in Provincial Offences Cases, providing general information about court process for appeals under the Provincial Offences Act.

View or print these forms that can be used in court proceedings. Bring any required forms to:

Provincial Offences Office for the City of Hamilton
50 Main Street East
Suite 110
Hamilton, ON L8N 1E9

• Guide for Defendants | Guide pour les Défendeurs

Motion for Extension of Time to Pay

If you require additional time to make payments on outstanding fines that have been convicted, complete the below form. A separate application is required for each individual fine.

• Application for Extension of Time to Pay Fine Form(PDF, 1.38 MB)
• Requête en Prorogation du Délai de Paiement d’une Amende(PDF, 725.22 KB)

Submit application(s) by:

• Email [email protected]
• Mail: 50 Main Street East, Suite 110, Hamilton ON L8N 1E9

This application will be reviewed.  To inquire about the status of your application, after 7 business days upon the submission of your application, contact the Hamilton Provincial Offences Administration office by email [email protected], or by phone 905-540-5592 option #7. 

Application for Reopening

If you missed your Early Resolution or Trial date, and wish to continue with the dispute process, complete the below form.

• Affidavit in Support of a Request for Re-opening (POA 0801)(PDF, 969.69 KB)
• Affidavit a L'appui d'une Demande de Reouverture (POA 0801)(PDF, 1001.5 KB)

Submit form by:

• Email [email protected]
• Mail 50 Main Street East, Suite 110, Hamilton ON L8N 1E9.

This application will be reviewed by a Justice of the Peace. After 7 business days upon the submission of your application, please contact the Hamilton Provincial Offences Administration office by email [email protected], or by phone 905-540-5592 option #7, to inquire about the status of your application.

Request to Reschedule Early Resolution Meeting

If you cannot attend on the date and/or time of your scheduled Early Resolution meeting, complete the below form.

• Request to Reschedule/Postpone an Early Resolution Meeting/Demande de Remise de la Rencontre Pour Règlement Rapide (POA 859)(PDF, 53.01 KB)

Submit form by

• Email [email protected]
• Mail 50 Main Street East, Suite 110, Hamilton ON L8N 1E9.

General Forms

Completed forms can be submitted by Email [email protected]