Request to Speak to Board of Health

Members of the public who would like to participate in a Board of Health meeting are able to provide comments in writing via mail or email in advance of the meeting. Comments can be submitted by emailing [email protected] or by mailing the Legislative Coordinator, City of Hamilton, 71 Main Street West, 1st Floor, Hamilton, Ontario, L8P 4Y5. Comments must be received by noon the day before the meeting. 

Comments can also be placed in the drop box which is located at the back of the 1st Floor of City Hall, 71 Main Street West. All comments received by noon two business days before the meeting will be included in the agenda.

Members of the public can participate in a Board of Health meeting by submitting a pre-recorded video. by noon two business days before the meeting.

Persons wishing to submit a pre-recorded submission on a matter that is listed on the Board of Health agenda, shall submit a Request to Speak form by noon two business days before the meeting. If the meeting is on a Monday, the deadline will be 12 noon on the Thursday before.

Persons wishing to submit a pre-recorded submission on a matter not listed on the Board of Health agenda, shall submit a Request to Speak form at least 14 (fourteen) days before the date and time of the regular Board of Health meeting. The video must be submitted at least two business days before the meeting. If the meeting is on a Monday, the deadline will be 12 noon on the Thursday before.

Videos must be no longer than 5 minutes in length and will be reviewed before the meeting to ensure it adheres to the procedures and protocols in presenting to the Board of Health.

Videos can be submitted by emailing [email protected] or dropping off a USB at the City Hall drop box located at the back of the 1st Floor of City Hall, 71 Main Street West, to the attention of the Legislative Coordinator of the Board of Health.

Any videos that do not adhere to the Board’s procedures and protocols will not be presented at the meeting.

Members of the public can participate at hybrid meetings, virtually (through Webex via computer or phone) or in-person. Participation in either of these formats requires pre-registration with delegations being no longer than 5 minutes in length.

Persons wishing to delegate on a matter that is listed on the Board of Health agenda, shall submit a Request to Speak form no later than 12 noon the business day before the meeting. If the meeting is on a Monday, the deadline will be 12 noon on the Friday before.

Persons wishing to delegate on a matter not listed on the Board of Health agenda, shall submit a Request to Speak form at least 14 (fourteen) days before the date and time of the regular Board of Health meeting.

Upon registering for a meeting, members of the public who are participating virtually will be emailed a link for the Webex meeting. The link must not be shared with others as it is unique to the registrant.

All members of the public who register to participate virtually will be contacted by City Staff to confirm details of the registration prior to the meeting and provide an overview of the public participation process.

If you need clarification or have any questions on how to participate, please email [email protected] or by phone at 905-546-2424 ext 4408.