Draft Plan of Subdivision or Condominium Approval

Before submitting an application, a Formal Consultation is required required unless it is determined by staff that this process can be waived.

The purpose of this consultation is to:

• determine the type of Condominium application that is required
• outline information, reports and studies that you will need to support your application
• offer preliminary comments and feedback

Before you submit your application Planning staff may suggest that you consult with other City departments or agencies. You may also want to schedule a community information meeting.

This application form is to be used by persons or public bodies wishing to apply for a draft plan of subdivision or a condominium description for a specific property in the City of Hamilton. In this form, the term "subject land" means the land that is the subject of this application.

Download Approval of a Draft Plan of Subdivision or Condominium Application Form(PDF, 310.42 KB)

Are you eligible for fee exemptions? Are you applying for Eligible New Non-Profit Affordable Housing?

Download Non-Profit Affordable Housing Fee Exemption Application Form(PDF, 252.97 KB)

You will have to pay the application fee when you submit your application. Applications fees are non-refundable whether the application is approved or denied. 

Fees can be paid by cheque, credit card or money order. Cheques must be made payable to the City of Hamilton.

Minor or Major

An application is considered to be:

• Minor - when no technical studies are required, or only a scoped Environmental Impact Statement is required
• Intermediate - when the area of the subdivisions or condominiums is less than 4.5 hectares in size and technical studies, such as, Stormwater Management and Geotechnical, beyond a scoped Environmental Impact Statement are required.
• Major - when the area of the subdivisions or condominiums is more than 4.5 hectares in size and technical studies, such as, Stormwater Management and Geotechnical, beyond a scoped Environmental Impact Statement are required.

Fee rates for Condominiums will apply to new developments and not conversions and will not apply where such applications have been previously reviewed by a Conservation Authority through a site plan review.

Conservation Authority Plan Review Fee

The Conservation Authorities within the city of Hamilton charge fees for their review of Planning Act applications. Once you submit your application, City staff will advise you if your application requires Conservation Authority review, and if so, which Conservation Authority your project falls within:

• Conservation Halton Review Fees
• Hamilton Conservation Authority Review Fees
• Niagara Peninsula Conservation Authority Review Fees
• Grand River Conservation Authority Review Fees

The fee is to be made payable to the appropriate Conservation Authority and you will have to pay the fee to the City upon request. We will forward the fee along with the application to the Conservation Authority. Combined applications will only be charged at the highest rate. The Conservation Authority reserves the right to request additional fees should the review require a substantially greater level of effort.

All applications are required to be submitted in electronic format (PDF) via the CitySHARE link or on a USB stick.

To initiate a digital application submission, email [email protected] to obtain a CitySHARE link to upload the completed application form, supporting information and materials. To complete the digital submission process, email [email protected] with subject line “NEW SUBMISSION – [Insert File Type] – [Insert Address]” to confirm that the upload to CitySHARE is complete. 

Alternatively, the application can be mailed or delivered in person to:

City of Hamilton
71 Main Street West, 5th Floor
Hamilton, Ontario, L8P 4Y5
Attention: Planning Division

Application Fees can be paid by cheque or credit card to The City of Hamilton. If the Application Fee is being paid by cheque, please note that a photocopy of the cheque is to accompany the electronic submission.

These submission requirements will be further refined in January 2023.

The complete submission should include:

• One electronic copy of the application form without signatures in PDF locked file format
• Twenty-five (25) copies of the completed application form with signatures (including two (2) with original signatures)
• Thirty-five (35) copies of the draft plan (twenty-five (25) for condominium), folded to 8½" x 11"
• Twenty (20) reduced copies of the draft plan on 8½" x 11" paper
• Five (5) copies of all information, reports or documents and electronic PDF locked file versions (where applicable) identified in a Formal Consultation Meeting as necessary information required to deem an application complete.
• Five (5) copies of all information/reports/documents, and electronic PDF locked file versions, indicated as needed when completing sections 10.2 and 11 of the application form.

Please provide separate files for all of the required documents or plans and use these naming convention examples for the electronic files:

• Application.pdf
• Draft_Plan.pdf
• Servicing_Plan.pdf
• Hydrogeological_Study.pdf
• Archeological_Assessement.pdf
• Grading_and_Drainage_Plan.pdf
• Storm_Water_ Management_Report.pdf
• Traffic_Study.pdf
• Noise_Study.pdf
• Geotechnical_Study.pdf