Event Planning Information
Types of events
Depending on the type of event you are looking to host, the process of booking and planning that event can change. Review this information to help you start.
Returning events will receive an email with a link to the 2024 application at the end of December. We will accept applications for new public events starting February 1, 2024.
General Rentals

General rentals are defined as private events. These are for invited guests and are not open to the general public.
Examples include:
- Birthday parties
- Sports activities
- Meetings
- Gatherings
- Corporate functions
To rent a recreation facility, sports field or arena, visit www.hamilton.ca/recreationrentals
For Additional Information
Recreation Division
Call 905-546-3747
Email [email protected]
Community Events

Community events are defined as events that are open to the public. Typically less than 1,000 people, and don't have any of the major event components (e.g. fireworks, alcohol, road closures).
Community events may include components, such as:
- Food and non-alcoholic beverages
- Sound amplification
- Inflatables (e.g. bouncy castles)
- Small tents (e.g. 10ft x 10ft)
If you are planning on hosting a community event, you must complete a Community Event Request Form 30 days prior to your event date.
For Additional Information
Special Events Advisory Team
Call 905-546-3747
Email [email protected]
Major Events

Major events are defined as events that are open to the public that have any one of these event components:
- Road closures
- Alcohol
- Tents requiring permits (larger than 60m2)
- Temporary structures requiring permits (larger than 225m2)
- Fireworks
- Open flame/fire producing device
- Amusement rides/places of amusement
If you are planning on hosting a major event, you must complete a Festival & Event Approval Application 60 days prior to your event date.
For Additional Information
Special Events Advisory Team
Call 905-546-3747
Email [email protected]