City Enrichment Fund | City of Hamilton

May 24, 2023 Council meeting - Council approved all grant recommendations.

Upcoming Meetings
Grants Sub-Committee Meeting - Tuesday, June 13, 2023 at 2:00pm

Previous Meetings
Grants Sub-Committee Meeting - Tuesday, May 16, 2023 at 1 pm
Audit, Finance and Administration Committee - Thursday, May 18, 2023 at 9:30 am
Council - Wednesday, May 24, 2023 at 9:30 am

The City Enrichment Fund is the City of Hamilton’s municipal investment in a wide range of program areas that supports the City’s Strategic Plan and 25 Year Community Vision.

There are seven Program Areas: Agriculture, Arts, Communities, Culture & Heritage, Community Services, Digital (NEW Pilot Program), Environment, Sports & Active Lifestyles.

New features to the fund this year:

A new Digital pilot program
Translation service support available upon request
Enhanced EDI lens in data tracking to further understand our evolving community, in line with Council Priorities

Application intake is now CLOSED.

Recommendations for funding will go to Council Spring/Summer 2023.

Review the City Enrichment Fund General Guidelines(PDF, 348.41 KB)
Determine the specific funding stream within the Program Area (Please contact the Program Area Managers to ensure you are applying to the correct stream)
Review stream specific eligibility
Gather program budget information(PDF, 291.35 KB)
Attend the relevant funding area workshop - dates listed below under the Program Areas
Create an account (Select ‘individual’) or login if you already have one
Submit before the November 2, 2022

Submit Application

Step 1 Develop a grant proposal that explains how you plan to use the funds. Applicants need to show a cost estimate that includes how much funding you need and how the money will be spent.

Step 2 Complete the online application demonstrating that you meet the eligibility criteria and submit your proposal.

Please be advised there are specific items which are deemed eligible and ineligible in the program specific handbooks. Please review this closely as the ineligible items will be removed.

This short video will help you get started.

How to Apply (Demo)

Program Areas & Funding Steams

Agriculture

Programs & Events

Arts

Arts Operating
Arts Festivals
Capacity Building
Creation and Presentation Grants for Arts Professionals

Communities, Culture & Heritage

Events & Established Activities
New Projects
Capacity Building for Cultural Organizations

Community Services

No One is Hungry or Without Shelter
Everyone Feels Safe
Every child and Family Thrives
No Youth is Left Behind
Everyone can Age in Place
Community Capacity Grows
Everyone has Someone to Talk to
Emerging Needs and Program Innovation

Digital (New Pilot Program)

Digital Equity

Environment

Capacity Building
Projects & Programs

Sports & Active Lifestyles

Long Term Athlete Development
Sports Awareness
Capacity Building
Sport Development / Inclusion
Accessibility
Active for Life
Multi-Sport Hosting

Eligibility

Eligibility is included in the General Guidelines:

The program must take place within the City of Hamilton
The legal status of the organization/applicant must be a non-profit or a community organization/volunteer organization with non-profit goals

Questions? Attend an upcoming program workshop for more information about the specific program areas and how to apply. See information below under “Additional Information”.

Review City Enrichment Fund

Additional Program Information

Handbooks & Workshops

Frequently Asked Questions

City Council Approvals

Review the program areas handbooks and attend the relevant funding area workshops.

Handbook

Agriculture Program Handbook (PDF, 218.18 KB)

Workshops

This session is for potential applicants, new or returning, to the Agriculture program area. The session will cover: Goals and objectives of the City Enrichment Fund (CEF); the online application process and review of questions/required materials; financial requirements/eligibility, and; adjudication criteria.

Session
Thursday September 29, 2022
2pm to 3 pm

Session
Wednesday October 12, 2022
10am to 11 am

Register by emailing [email protected]

Handbooks

Arts Program Arts Festivals Handbook (PDF, 331.59 KB) Arts Program Arts Operating Handbook (PDF, 317.78 KB) Arts Program Capacity Building Handbook (PDF, 304.45 KB) Arts Program Creation & Presentation for Artists Handbook (PDF, 351.38 KB) Arts Creation & Presentation - Information Session (PDF, 1.15 MB) Arts Program - Information Session (PDF, 684.77 KB) City Enrichment Fund – Arts Information Session

Workshops

Creation & Presentation Stream – Artist Project Funding

This session will introduce the City Enrichment Fund and provide an overview of the Creation & Presentation funding stream. The eligibility, artist project overview, support material requirements, expectations and the requirements of the funding stream will be reviewed. It will also include tips on preparing an application and conclude with a Q&A.

This session is intended for artists and artist collectives at any stage of their career. The Creation & Presentation stream provides project grants for the creation of new work and its presentation.

This Information Session is presented in partnership with the Hamilton Arts Council, Professional Development Series.

Session
Wednesday September 21, 2022
12 noon to 1:30 pm

Register Online

Arts Program Streams (not-for-profit organizations)

This session will provide an overview of the submission requirements and process for the 2023 City Enrichment Fund and conclude with a Q&A. This session is intended for returning and new applicants.

Session
Tuesday September 27, 2022
1 to 2 pm

Register by emailing
[email protected]

Handbooks

Communities, Culture & Heritage Program Capacity Building for Cultural Organiza… (PDF, 347.08 KB) Communities, Culture & Heritage Program Events & Established Activity Handbook (PDF, 339.27 KB) Communities, Culture & Heritage Program New Projects Handbook (PDF, 331.66 KB) Communities, Culture & Heritage - Information Session (PDF, 1.41 MB)

Workshops

This session will provide an overview of the submission requirements and process for the 2023 City Enrichment Fund and conclude with a Q&A. Session is intended for returning and new applicants.

Register by emailing
[email protected]

Thursday September 22, 2022
Online Session
1 to 2 pm

Handbooks

Community Services Program Grants Handbook (PDF, 335.3 KB) Community Services - Program Overview (PDF, 611.81 KB) Community Services - Refresher - What's New in 2023 (PDF, 576.04 KB) Community Services - How to Complete the Application Form (PDF, 1.13 MB) City Enrichment Fund – Community Services Information Session

Workshops

Established Programs Categories A-G Full Overview Session Summary

If there has been a significant change in leadership, staff /volunteer turnover, or just someone completing the CEF application for the first time for Established programs, this session will provide a full overview of the CEF program, the Community Services streams, and a walk through of the application form. There are two options for this workshop. Additional sessions may be added if there is demand.

In-Person Session
September 21, 2022
3 to 4:30 pm
Location Downtown Hamilton - Room TBD

Register Online
Registration closes September 20, 2022 at 10 pm

Virtual Session
September 22, 2022
4:30 to 6 pm

Register Online
Registration closes September 21, 2020 at 10 pm

Established Programs Categories A-G Full Overview Session Summary

This session is targeted to applicants from Established program streams that are comfortable with completing the City Enrichment Fund application form and using the online platform. This one-hour session will spend the first 30 minutes updating “what’s new for 2023” and the remaining 30 minutes will be reserved for questions and answers.

Virtual Session
September 20, 202211:00 am to 12:00 pm.

Register Online
Registration closes September 19, 2022 at 10 pm

Emerging Needs Full Overview Session Summary

This session is specifically geared to first time applicants to the Emerging Needs Stream or applicants to this stream who feel they would benefit from having a full overview of the CEF program, the Emerging Needs Stream, and a walk through of the application form. There are two options for this workshop. Additional sessions may be added if there is demand.

In-Person Session
September 28, 2022
3 to 4:30 pm.
Location Downtown Hamilton - Room TBD

Register Here
Registration closes September 27, 2022 at 10 pm

Virtual Session
September 29, 2022
4:30 to 6 pm.

Register Here
Registration closes September 28, 2022 at 10 pm

Emerging Needs Refresher Session Summary

This session is targeted to applicants from the Emerging Needs stream that are comfortable with completing the City Enrichment Fund application form and using the online platform. This one-hour session will spend the first 30 minutes updating “what’s new for 2023” and the remaining 30 minutes will be reserved for questions and answers.

Virtual Session
September 27, 2022
11:00 am to 12:00 pm.

Register Here
Registration September 26, 2022 at 10 pm

Handbook

Digital Program Grants Handbook (PDF, 180.03 KB) City Enrichment Fund – Digital Program Information Session

Workshops

This session is for potential applicants to the Digital program area. The session will cover: Goals and objectives of the City Enrichment Fund (CEF); the online application process and review of questions/required materials; financial requirements/eligibility, and; adjudication criteria.

Session

Tuesday September 27, 2021
Online Session
9:30 to 10:30 am
1:30 to 2:30 pm

Register by emailing
[email protected]

Handbook

Environment Program Grants Handbook (PDF, 191.36 KB) Environment Program - Application Info Workshop (PDF, 1.49 MB)

Workshops

This session is for potential applicants, new or returning, to the Environment program area. The session will cover: Goals and objectives of the City Enrichment Fund (CEF); the online application process and review of questions/required materials; financial requirements/eligibility, and; adjudication criteria.

Environment Information Session (Video)

Tuesday September 27, 2022
1 pm.

Tuesday October 18, 2022
3 pm

Register by emailing [email protected]
We will host an online information session / review of CEF program and process

Handbook

Sport & Active Lifestyles Program Grant Handbook (PDF, 259.72 KB)

Workshops

All Sport & Active Lifestyles Streams

This is your opportunity to meet with the Sport and Active Lifestyle Program Manager and discuss specific application questions, budget questions, and/or to troubleshoot the online portal. Recommended: a copy of your application/budget.

Register by emailing
[email protected]

Session
Tuesday, September 27, 2022
1 to 2 pm

Session
Wednesday, October 12, 2022
7 to 8 pm

A grant is money given to a person or organization that is designated for a specific purpose which does not need to be repaid. It is for a specific period (use it or lose it basis).

The City Enrichment Fund is the overall name for the City of Hamilton's municipal investment in a wide range of program areas that support the City's strategic plan; Our Future Hamilton Community Vision. It is comprised of program areas, streams and categories / funding priorities.

Program Areas
The six unique sector areas are served by the City Enrichment Fund.

Funding Streams
Specific grants available within each program area.

Categories
There are categories within funding streams. Please refer to the individual program handbook for details.

Applicants must consult both the general guidelines and the program specific handbooks in order to ensure all eligibility criteria are met.

The following types of organizations are eligible within the City Enrichment Fund:

Incorporated not-for-profit organizations
Organizations with a charitable number
Community associations
Unincorporated groups with not-for-profit goals and governance structure.
Creation & Presentation artists and collectives (Arts Program Only)

Funded activities must take place within the city of Hamilton.

Adjudication teams review each application and assign scores based on set benchmarks. A minimum of 3 independent staff or peer adjudicators review each application and assess a score out of 100.

Application Intake Period via online application process
Internal documentation and processes 330+ Financial Reviews
Adjudication of Applications Scores Assigned Funds allocated according to consistent funding rational
Program Area Meeting & Report Preparation
Grants Sub-Committee Review - Spring

Per the approved guidelines and # 7 in the funding agreement:
The Recipient acknowledges and agrees to return to the City any surplus or unspent CEF Funds to the City within 30 days after the scheduled completion of the Initiatives, unless an extension is granted by City Council. It is the responsibility of the Recipient to request an extension by contacting the Grant Co-ordinator in writing prior to the expiration of the 30-day period within a calendar year.

A cheque can be submitted to the Program Manager or Grant Coordinator within 30 days of the scheduled completion of the program. Cheques are payable to the City of Hamilton.

A requirement of the CEF is the submission of final reports. CEF Final Reports provide valuable information to help us measure and demonstrate the impact of our funding programs. Reporting requirements can be found on page 20 of the CEF general guidelines.

Note that having an overdue final report may impact future grant payments.

The City Enrichment Fund’s mandate is that of a grant program. Funds are requested and to be utilized in accordance to the Council approved CEF guidelines. Accountability is to the tax paying dollars of not only the participants of the fund, but to the greater community.

Please e-mail Accounts Payable at: [email protected] for additional information on Electronic Funds Transfer (EFT) process. Registering will reduce the period of time in processing the grant payment. The City of Hamilton will be processing cheque payments once per week.

The CEF operates on an annual cycle. Funds not spent in accordance with the grant request, will need to be returned to the City per the approved guidelines and Item #7 in the funding agreement. All questions, program updates and inquiries can be emailed to [email protected].

2022 Council Meetings

May 25, 2022 - Audit, Finance & Administration Committee Report 22-010 & Append… May 9, 2022 GSC Recommendations Meeting - 2022 City Enrichment Funding Recomme… January 17, 2022 - Grants Sub-Committee Report 22-001

2021 Council Meetings

December 9, 2021 - Audit, Finance and Administration Committee Report 21-022 May 28, 2021 - Equity, Diversity, Inclusion (EDI) Information Report (GRA21003) May 28, 2021 - Appendix A CEF 2021 Summary Appendix B CEF 2021 Operating Based Grants Appendix C CEF 2021 Programs and Event Based Grants June 8, 2021 - City Enrichment Fund - Grants Sub-Committee Report 21-001 (PDF, 139.68 KB) June 8, 2021 - 2021 City Enrichment Fund Adjudication Teams (PDF, 49.55 KB)

2020 Council & Committee Meetings

Agriculture

Name	Title	Organization
Kristin Huigenbos	Co-ordinator, Hamilton Business Centre	City of Hamilton
Nadine Gill -Aarts	Member Service Representative	Ontario Federation of Agriculture
Julia Davis	Business Development & BIA Officer	City of Hamilton

Environment

Name	Title	Organization
Tim Robinson	Landfill Technologist – Environmental Services	City of Hamilton
Andrea Bazzard	Manager- Customer Service & Community Outreach - Water	City of Hamilton
Louise Thomassin	SPM - Forestry & Horticulture Capital Projects – Environmental Services	City of Hamilton

Sports & Active Lifestyles

Name	Title	Organization
Michaela Bazinet	Recreation Clerk	City of Hamilton, Recreation
Michelle Bowerman	Facility Booking Clerk	City of Hamilton, Recreation
Karly Brush	Project Specialist	City of Hamilton, Recreation
Kashyap Gosai	Aquatic Coordinator, CSCS, Coach	City of Toronto, Aquatic Coordinator
Ashley Johnson	Brock Professor, PL Summit Organizer - Kingston	Brock University - Kinesiology
Chris Kiriakopoulos	Inventory & Product Coordinator	City of Hamilton, Recreation
Katrusia Marunchak	Project Specialist	City of Hamilton, Recreation
Sam St. Aubin	Recreation Coordinator - Program Development	City of Hamilton, Recreation
Gord Young	Sport Specialist	City of Hamilton, Recreation
Kyle Gibson	Associate Golf Professional - Recreation	City of Hamilton, Recreation
Mike Savoy	Sport Specialist	City of Hamilton, Recreation
Deb MacVicar	Sport Development Administrative Clerk	City of Hamilton, Recreation
Sarah Cellini	Policy and Program Analyst	City of Hamilton

Arts and Communities, Culture & Heritage

Name	Title	Organization
Kelly Dixon	Collection Conservation Assistant	City of Hamilton - Planning and Economic Development
Sarah Linfoot	Chair - Special Events Advisory Team	City of Hamilton, Recreation
Lauren Anastasi	Administrative Secretary	City of Hamilton, Tourism & Culture
Rachel Johnson	Project Manager - Sustainable Mobility	City of Hamilton, Transportation Planning
Sarah Ehmke	Cultural Projects Specialist	City of Hamilton, Tourism & Culture
Juliana Webber	City Lab Coordinator	City of Hamilton, CityLab
Emily Upper	Community Youth Librarian	Hamilton Public Library
Melissa Steep	Project Manager	City of Hamilton, Public Works
Cole Gately	Diversity & Inclusion Facilitator	City of Hamilton, Human Resources
Katie Mayne	Project Manager Parks and Cemeteries Operations	City of Hamilton, Public Works
Diane Butterworth	Policy & Program Analyst, Waste Management	City of Hamilton, Public Works
Michelle Peek	Executive Director, Art Not Shame	External Adjudicator
Tammy Fox	Executive Director, Burlington Performing Arts Centre	External Adjudicator
Sandra Sydor	Community Engagement Manager, Barrie Public Library and Past Performance Chair of Cambridge International Festival	External Adjudicator
Nancy Reyes	Mobile Project Officer, Mohawk College	External Adjudicator
Peter John Van Dyk	Insurance Broker and Past Chair of Burlington Sound of Music Festival	External Adjudicator
Amy King	Pianist, Music Producer and Recording Engineer, Grant Avenue Studio	External Adjudicator
Lester Coloma	Mural Painter and Artist	External Adjudicator
Jennifer Walton	Theatre Artist	External Adjudicator
Fatima Garzan	Visual Artist	External Adjudicator
Dana Abraham	Film Artist	External Adjudicator
Rex Emerson Jackson	Theatre Artist	External Adjudicator
Patricia Deadman	Artist	External Adjudicator
Sherry Sinclare	Artist	External Adjudicator
Melissa Smith	Artist	External Adjudicator
Ranil Sonnadara	Artist	External Adjudicator

Community Services Stream

Name	Title	Organization
Jocelyn Strutt	Project Manager - Neighbourhood Development	City of Hamilton
Sandra Robichaud	Child Care Program Analyst - Children's and Community Services	City of Hamilton
Kristi Henop	Child Care Systems Program Analyst - Healthy and Safe Communities	City of Hamilton
Marianne Vrbanic	Recreation Development Consultant - Healthy and Safe Communities	City of Hamilton
Mark Weingartner	Senior Policy Analyst - Healthy and Safe Communities	City of Hamilton
Kelly Austen	Project Manager - Healthy and Safe Communities	City of Hamilton
Emanuela Ducharme	Subsidy Eligibility Worker - Healthy and Safe Communities	City of Hamilton
Erin Goetz	Youth Navigator - Healthy and Safe Communities	City of Hamilton
Jenney Josipovic	Policy and Planning Coordinator - City Housing Hamilton	City of Hamilton
Greg Tedesco	Senior Policy Analyst - Healthy and Safe Communities	City of Hamilton

Date modified

May 26, 2023