CEF Sport & Active Lifestyles Program

Up to a maximum of $7,500 - Requests cannot be 100% of the proposed program and must demonstrate additional funding / revenue sources

• Professional fees (paid to outside professionals for expertise) 
• Project specific promotional materials (ex. marketing, advertising, printing etc.)
• Administrative support and supplies
• Facility rental fee (for the purpose of hosting an education or information session)

• Trade shows, trade fairs and conferences
• Events or celebrations Project

Up to a maximum of $7,500 - Requests cannot be 100% of the proposed program and must demonstrate additional funding / revenue sources

• Project specific promotional materials (ex. marketing, advertising, printing, display units, signs, banners, etc.)
• Creation of new website and refreshing it with new marketing material
• Hardware (laptop, printer, tablet)
• Administrative fees and supplies
• Professional fees (paid to outside professionals for expertise)

• Ongoing web hosting and internet services 
• Travel and accommodation
• Jerseys and apparel
• Items and activities that result in direct profit 
• Brand awareness specific to capital modifications

All applicants must be able to demonstrate good use of public funds.  The following assessment criteria will be used in the adjudication process for each application.

Program merit (45%) as demonstrated by:

• execute effectively, safely and in compliance with your organization’s vision;
• the target group that is benefiting from this request;
• the quality in what will be offered / provided to the community;
• benefits beyond the immediate request; and
• demonstrating what you will do to ensure program/project success.

Community impact (35%) as demonstrated by:

• how your project aligns with the City’s strategic goals;
• what type of partnerships you will develop; and
• how you plan to evaluate and reflect on your project completion.

Organizational capacity (20%) as demonstrated by:

• an active Board of Directors providing a proper stewardship role;
• effective fiscal checks and balances;
• evidence of thoughtful planning towards its vision;
• proactive strategies with appropriate and updated policies;
• good financial health; and history of its commitment to the Hamilton community.

Up to a maximum of $7,500 - Requests cannot be 100% of the proposed program and must demonstrate additional funding / revenue sources

• Professional fees (paid to outside professionals for expertise ex. expert coaches fees and travel costs limited to within Ontario, strategic planning sessions or governance related work)
• Professional development fees for seminars or workshops
• Facility rental fees
• Printing costs (ex. manuals, guides, resource booklets etc.)
• Certification fees

• Ongoing web hosting
• Ongoing operating costs (including staff time) 
• Research and publications
• Undergraduate, postgraduate or other academic and professional training

All applicants must be able to demonstrate good use of public funds.  The following assessment criteria will be used in the adjudication process for each application.

Program merit (45%) as demonstrated by:

• execute effectively, safely and in compliance with your organization’s vision;
• the target group that is benefiting from this request;
• the quality in what will be offered / provided to the community;
• benefits beyond the immediate request; and
• demonstrating what you will do to ensure program/project success.

Community impact (35%) as demonstrated by:

• how your project aligns with the City’s strategic goals;
• what type of partnerships you will develop; and
• how you plan to evaluate and reflect on your project completion.

Organizational capacity (20%) as demonstrated by:

• an active Board of Directors providing a proper stewardship role;
• effective fiscal checks and balances;
• evidence of thoughtful planning towards its vision;
• proactive strategies with appropriate and updated policies;
• good financial health; and history of its commitment to the Hamilton community.

Up to a maximum of $7,500 - Requests cannot be 100% of the proposed program and must demonstrate additional funding / revenue sources

• Leader training
• Materials and equipment (purchase or rental)
• Staff wages (increase staff to deliver implementation)
• Facility rental fees
• Project specific promotional material (ex. advertising, printing etc.)
• Program travel: transportation to and from program activities by organizers, participants, staff, and volunteers. Travel limited to within Ontario.
• Professional fees (paid to outside professionals for expertise ex. support workers)

• Administration wages 
• Fundraising costs

All applicants must be able to demonstrate good use of public funds.  The following assessment criteria will be used in the adjudication process for each application.

Program merit (45%) as demonstrated by:

• execute effectively, safely and in compliance with your organization’s vision;
• the target group that is benefiting from this request;
• the quality in what will be offered / provided to the community;
• benefits beyond the immediate request; and
• demonstrating what you will do to ensure program/project success.

Community impact (35%) as demonstrated by:

• how your project aligns with the City’s strategic goals;
• what type of partnerships you will develop; and
• how you plan to evaluate and reflect on your project completion.

Organizational capacity (20%) as demonstrated by:

• an active Board of Directors providing a proper stewardship role;
• effective fiscal checks and balances;
• evidence of thoughtful planning towards its vision;
• proactive strategies with appropriate and updated policies;
• good financial health; and history of its commitment to the Hamilton community.

Up to a maximum of $7,500 - Requests cannot be 100% of the proposed program and must demonstrate additional funding / revenue sources

• Resource materials (to support training and education)
• Staff wages (increase staff to support implementation)
• Project specific promotional materials (ex. marketing, advertising, printing etc.)
•  Training for staff/volunteers
• Adaptive program equipment

• Operating expenses (ex. facility rental fees)
• Administration fees

All applicants must be able to demonstrate good use of public funds.  The following assessment criteria will be used in the adjudication process for each application.

Program merit (45%) as demonstrated by:

• execute effectively, safely and in compliance with your organization’s vision;
• the target group that is benefiting from this request;
• the quality in what will be offered / provided to the community;
• benefits beyond the immediate request; and
• demonstrating what you will do to ensure program/project success.

Community impact (35%) as demonstrated by:

• how your project aligns with the City’s strategic goals;
• what type of partnerships you will develop; and
• how you plan to evaluate and reflect on your project completion.

Organizational capacity (20%) as demonstrated by:

• an active Board of Directors providing a proper stewardship role;
• effective fiscal checks and balances;
• evidence of thoughtful planning towards its vision;
• proactive strategies with appropriate and updated policies;
• good financial health; and history of its commitment to the Hamilton community.

Up to a maximum of $7,500 - Requests cannot be 100% of the proposed program and must demonstrate additional funding / revenue sources
 

• Program specific equipment
• Facility rental fees
• Project specific promotional materials (ex. marketing, advertising, etc.)
• Training and certification for coaches/volunteers
• Translation costs (to enhance or encourage participation in program

• Operating expenses (ex. staff wages)
• Travel costs
• Capital purchases (ex. computers or software)

All applicants must be able to demonstrate good use of public funds.  The following assessment criteria will be used in the adjudication process for each application.

Program merit (45%) as demonstrated by:

• execute effectively, safely and in compliance with your organization’s vision;
• the target group that is benefiting from this request;
• the quality in what will be offered / provided to the community;
• benefits beyond the immediate request; and
• demonstrating what you will do to ensure program/project success.

Community impact (35%) as demonstrated by:

• how your project aligns with the City’s strategic goals;
• what type of partnerships you will develop; and
• how you plan to evaluate and reflect on your project completion.

Organizational capacity (20%) as demonstrated by:

• an active Board of Directors providing a proper stewardship role;
• effective fiscal checks and balances;
• evidence of thoughtful planning towards its vision;
• proactive strategies with appropriate and updated policies;
• good financial health; and history of its commitment to the Hamilton community.

Multi-Sport Hosting stream, up to a maximum of $45,000 - The Multi-Sport Hosting* stream has a maximum request of $45,000.

• Funding Requests Over $15,001: Funding requests should not exceed 30% of the total program budget
• Funding Requests Below $15,000: CEF funding requests cannot be 100% of the proposed program and must demonstrate additional funding / revenue sources
• The City Enrichment Fund does not fund 100% of program expenses. Application budgets should include diverse revenue in support of the proposed program

Note: Audited Financial Statements are required for grant requests greater than or equal to $30,000

• Staffing
• Facility rental fees
• Project specific promotional materials (ex. marketing, advertising, printing, etc.)
• Capital purchases (ex. computers or software)

• Insurance
• Travel costs

All applicants must be able to demonstrate good use of public funds.  The following assessment criteria will be used in the adjudication process for each application.

Program merit (45%) as demonstrated by:

• execute effectively, safely and in compliance with your organization’s vision;
• the target group that is benefiting from this request;
• the quality in what will be offered / provided to the community;
• benefits beyond the immediate request; and
• demonstrating what you will do to ensure program/project success.

Community impact (35%) as demonstrated by:

• how your project aligns with the City’s strategic goals;
• what type of partnerships you will develop; and
• how you plan to evaluate and reflect on your project completion.

Organizational capacity (20%) as demonstrated by:

• an active Board of Directors providing a proper stewardship role;
• effective fiscal checks and balances;
• evidence of thoughtful planning towards its vision;
• proactive strategies with appropriate and updated policies;
• good financial health; and history of its commitment to the Hamilton community.

These virtual sessions will review the SAL guidelines and process of applying. There will be an opportunity for questions at the end of each session.

These virtual sessions will review the SAL guidelines and process of applying. There will be an opportunity for questions at the end of each session.

Application Information Form

• Applicant Contact Information
• Additional Contact Information
• Organization/Applicant Full Public Facing Name:
• Organization/Applicant Legal Name
  • All Funding agreements and payments will be issued to the Legal name
  • Please note that the legal names of organizations will be made public.
• Organization/Applicant Address
• Is your mailing address different from your Organization/Applicant address?
• Legal Status of Organization (Select all that apply)
  • Not-for-profit
  • Registered Charity
  • Individual Artist or Collective (not eligible in SAL)
  • Unincorporated group with not-for-profit goals and governance structure
• (Questions for Unincorporated Groups Only)
  • Unincorporated groups must demonstrate governance structure through a governing committee, and an organizational bank account
    • Organization has 3 or more Board members, or Governance Committee Members
    • Organization has a bank account in the organizations name
• Organization Date Established (must be at least one year prior to Application Intake
• Is your organization’s head office located in the city of Hamilton?
• Will the program for which you are applying take place within the city of Hamilton? 

Program Information Form

• Brief Summary in 60 words. 
• Organization’s Mission or Mandate Statement. 
• Provide a brief history of your organization. 

Provide a detailed description of your program (Maximum 1000 words). 

• What makes your program/project important?
• How long has this program been taking place – is it new or yearly?
• Who will benefit from your program/project (age, demographic, region, etc.)?
• Where will the program take place and for how long?
• How will you evaluate the quality of your program (ex. survey’s, in-person interviews, participation rates, completion rates etc.)?

Specify how the funding from the City Enrichment Fund will be used (Maximum 500 words) 

• Be specific on what your expenses will be and why they are needed.
• Why do you need extra funds to support this project versus using your current operational budget?

Describe how this program can be scaled should the total funding request not be received. (Maximum 500 words)

• The City Enrichment Fund does not guarantee that successful applicants will receive their full grant request. Applicants are asked to confirm how they will adapt to funding amounts below request level.

How will your program increase community participation? (ex.  How will you contribute to participant inclusion by reducing barriers based on economic; social; gender; physical or other conditions) (Maximum 500 words)

• How will you make this program/project accessible to the populations you have identified?
• How will you get the word out to everyone (ex. engagement strategy)? 
• What will you do to minimize barriers (ex. language, location, etc.)?

Provide a minimum of three (3) measurable outcomes in support of your program (Maximum 500 words) 

• What is your desired outcome/goal (ex. What would make you say, ‘we did it’)? 
• How will you measure your success? (What changes will take place from beginning to end of program/project?) 
• What is the start and end state? 

Ensure that each outcome is measurable. Multiple measures for a single outcome are acceptable. All successful applicants are required to report on the outcomes achieved in the Final Report.

How will relationships/partnerships enhance your program? (Maximum 300 words)

• How will you work with other groups and how does this assist your group in achieving its goal? 

  Note: “other groups” may include but is not limited to; your local, provincial, and national organizations, community outreach groups and other not-for profit/for-profit organizations.

 Provide a description of your team members. (Maximum 300 words)

• What is the skill set/education/experience of your board members and/or staff that will manage and/or support this project?
• How will the experiences and knowledge of these members contribute to the success of the program/project?

How does this program enrich the City? (Maximum 300 words)

• What will be the changes if this program/project is delivered?
• If this program or your organization has already implemented a similar project, what will make this year different or better?
• Why is this program needed and how was it identified as a need (ex. citizen engagement, research/facts, and survey results)?

What City of Hamilton strategic priorities does your program align with? (Select up to three that apply)

• Culture and Diversity                             
• Economic Prosperity and Growth
• Healthy and Safe Communities
• Community Engagement and Participation
• Clean and Green
• Built Environment and Infrastructure 

Describe how your program is aligned with the community priorities checked above. (Maximum 200 words)

• We will involve more local community members and be a safe place for developing new friendships. 
• We will provide an opportunity for more youth to lead healthy and active lifestyles. 
• Our program will build confidence in youth, so they feel safe in their surroundings and strive for excellence in athletics or academics.

Sport & Active Lifestyles Form

*Answer if you’re applying to the following streams:

• Long-Term Athlete Development Planning & Implementation
  • Sport Awareness
  • Capacity Building
  • Sport Development/Inclusion
  • Accessibility
  • Active for Life

Describe how this funding will help your organization develop for the future and/or create new, innovative programming opportunities that are relevant to the current sport sector. (Maximum 300 words)

Examples that require more specific details from your unique program/project:

• It will provide sustainability for our organization to continue for many years.
• It will enhance the knowledge of our staff/volunteers to provide better quality programming in the future.
• It will allow us to expand the number of participants we can accept in our yearly program.
• It will allow us to develop future Leaders and keep our members involved in new roles within our organization.

*Answer only if you’re applying for the following stream:

Multi-Sport Hosting

How you will ensure your Multi-Sport event impacts as many people within the City of Hamilton as possible. (Maximum 300 words)

• List the types of people that you will involve (ex. variety of sports groups, participant ages, volunteers, spectators, vendors, media, partners, sponsors etc.) 
  • Describe how your program will benefit the City of Hamilton (ex. economically, socially, environmentally etc.)

Budget Information Form

• Brief Revenue and Expenses 
  Provide point form, brief notes to support proposed budget. of line items.
• In-kind: Provide the estimated volunteer hours and value of other in-kind contributions. The total in-kind value will automatically be reflected on the program revenue.
• Ensure that the budget presented is for the specific project or program and is not the budget for the entire organization. 
• CEF cannot be the only source of revenue for the project.

Attachments – Support Material and Documents   

• Board of Directors list (mandatory) - Include role & titles, length on BOD. 
• Staff list (optional) - Include job titles and whether full or part-time.
• Financial Statements (mandatory) - If audited financial statements are not available, then unaudited statements are required. Note: for grant requests greater than or equal to $30,000 audited financial statements are mandatory.
• Program Marketing Material (optional). 
• CV (optional). A specific facilitator or consultant that will be performing the work.

Inclusion, Diversity, Equity & Accessibility Form

To help us understand how IDEA (Inclusion, Diversity, Equity & Accessibility) groups are currently supported through City Enrichment Funds, please identify the target population for the specific program you are apply to for this application. These are for data collection only and will not be scored or affect your program’s overall evaluation.

Declaration Form

Complete declaration form to certify to the accuracy of your application, and that your organization understands the terms and conditions related to the application. All declaration statements must be agreed to in order to submit.

Signing Authorities Form

Approved funding recommendations will be sent a City Enrichment Fund Funding Agreement. To ensure accurate delivery, please provide the correct signing authority(s) for your organization.