Council & Committee Meetings

Request to Speak to Committee of Council Form

If your request is for a specific committee meeting, this form must be received by 12 noon one business day before the scheduled committee meeting.
Requests for written submission/delegation can be submitted up to 12 noon one business day before the scheduled committee meeting.

Pre-recorded video submissions are due by noon 2 business days before the respective Committee meeting

Answers to fields and questions with an asterisk ( * ) are mandatory

Committee Requested
Will you be delegating in person or virtually? *
As of May 30, 2022, individual can appear at Committee as a delegation in person.

Pre-recorded videos must be submitted by noon two business days before the meeting. Video must be no longer than 5 minutes in length and will be reviewed before the meeting to ensure it adheres to the City’s procedures and protocols in presenting to Council. Submit video by emailing [email protected] or dropping off a USB at the City Hall drop box located at the back of the 1st Floor of City Hall, 71 Main Street West, to the attention of the Legislative Coordinator of the respective Committee. Any videos that do not adhere to the City’s procedures and protocols will not be presented at the meeting.

Requestor Information
This will be the name that appears on the agenda. Please note that the contact information submitted below, MUST be the contact information for the ‘Name of Individual’.
Will you be requesting funds from the City? *
Will you be submitting a formal presentation? *

Requests to speak to Council are forwarded to the Committee and will be placed on a Committee agenda for consideration. Once considered by Committee, and approved, you will be notified of the date for your presentation.

This form is not for the purpose of presenting unsolicited proposals by Vendors to Committee. Such proposals are subject to a competitive process as required by the City’s Purchasing Policy.

The City of Hamilton has a Lobbyist Registry in place. If you are a lobbyist or intend to lobby the City of Hamilton’s public office holders, please visit www.hamilton.ca/lobbyistregistry for more information about registering. 

The City makes a video record of Committee and Council meetings. If you make a presentation to a Committee, the City will be video recording you and will make the recording public by publishing the recording on the City's website.

The City collects personal information as authorized under Section 5.12 of the City's Procedural By-law No. 21-021 for the purpose of entertaining individuals requesting an opportunity to appear as a delegation before Committee. The Procedural By-law is a requirement of Section 238(2) of the Municipal Act. Questions about the collection of personal information can be directed to the Manager, Legislative Services / Deputy Clerk, City Hall, 71 Main St. W., Hamilton, ON L8P 4Y5 (905 546-2424 ext. 4304).